Position Summary:
We are seeking a detail-oriented, highly organized Accounts Payable Associate to join our finance team. This role is responsible for the full cycle of accounts payable, supporting billing operations, payment processing, and period-end reporting. The ideal candidate will thrive in a fast-paced environment and contribute to the accuracy and efficiency of our financial operations.
Key Responsibilities:
Full Cycle Accounts Payable
- Invoice Processing:
- Receive and review invoices from various sources (mail, email, distribution centre, web portals).
- Verify accuracy of invoices, including services rendered and pricing.
- Collaborate with various departments to obtain necessary documents, approvals and resolve discrepancies.
- Assist with the Director of Finance and President with invoice approvals.
- Enter invoices into the finance system and process credit memos.
- Ensuring proper general ledger disbursement and balancing of clearing accounts.
- Prepare and maintain Excel spreadsheets for store charges and reporting.
- Payment Processing:
- Process vendor payments via cheque, direct deposit, or wire transfer.
- Follow up on outstanding issues in a timely manner.
- Reporting & Documentation:
- File and scan documents into the finance system.
- Prepare period-end reports, including aged accounts payable and balancing.
- Conduct year-end procedures and prepare files for storage.
- Email franchisee charges and conduct ad hoc data analysis.
- Other Billings:
- Manage Full cycle summary and pre-authorized payment billings.
- Handle contractor billings and verifications processes.
- Confidentiality & Compliance:
- Maintain confidentiality of all financial records in accordance with company policies and partner agreements.
Other Duties
- Serve as a backup for full cycle gift card programs.
- Secondary back up to reception for relief during lunches and breaks.
- Support as back up for other office related tasks when and where needed.
Qualifications:
- 1+ years of experience in Accounts Payable or Finance related experience.
- Bachelor’s degree, College Diploma in Accounting/Finance or equivalent is considered an asset.
- Effective collaboration and communication skills to engage with customers and internal departments.
- Strong sense of responsibility to commit to deadlines and engage proactively in solving problems.
- Highly motivated, goal oriented and excellent in time management.
- Proficiency with Microsoft Office (Excel, Word, Outlook).
- Must be highly organized, attentive to detail, and self-motivated.
- Excellent data entry skills and experience with Microsoft NAV would be considered an asset.