Accounts Payable Associate

Pizza Nova; Toronto; On-site; CAD 45,000 - 60,000; Full time

Job summary

Pizza Nova is looking for an Accounts Payable Associate to join their finance team. The role involves managing the full cycle of accounts payable, supporting billing operations, and ensuring organization and accuracy in financial processes. A strong candidate will have experience in finance, excellent communication skills, and the ability to thrive in a fast-paced environment.

Qualifications

• 1+ years of experience in Accounts Payable or Finance.
• Effective collaboration and communication skills.
• Highly organized with strong time management skills.

Responsibilities

• Full cycle accounts payable including invoice processing and payment processing.
• Prepare period-end reports and maintain financial documentation.
• Maintain confidentiality of all financial records.

Skills

Collaboration

Communication

Time Management

Attention to Detail

Problem Solving

Education

Bachelor’s degree or College Diploma in Accounting/Finance

Tools

Microsoft Office

Microsoft NAV

Job description

Position Summary:

We are seeking a detail-oriented, highly organized Accounts Payable Associate to join our finance team. This role is responsible for the full cycle of accounts payable, supporting billing operations, payment processing, and period-end reporting. The ideal candidate will thrive in a fast-paced environment and contribute to the accuracy and efficiency of our financial operations.

Key Responsibilities:

Full Cycle Accounts Payable

• Invoice Processing:
• Receive and review invoices from various sources (mail, email, distribution centre, web portals).
• Verify accuracy of invoices, including services rendered and pricing.
• Collaborate with various departments to obtain necessary documents, approvals and resolve discrepancies.
• Assist with the Director of Finance and President with invoice approvals.
• Enter invoices into the finance system and process credit memos.
• Ensuring proper general ledger disbursement and balancing of clearing accounts.
• Prepare and maintain Excel spreadsheets for store charges and reporting.

• Payment Processing:
• Process vendor payments via cheque, direct deposit, or wire transfer.
• Follow up on outstanding issues in a timely manner.

• Reporting & Documentation:
• File and scan documents into the finance system.
• Prepare period-end reports, including aged accounts payable and balancing.
• Conduct year-end procedures and prepare files for storage.
• Email franchisee charges and conduct ad hoc data analysis.

• Other Billings:
• Manage Full cycle summary and pre-authorized payment billings.
• Handle contractor billings and verifications processes.

• Confidentiality & Compliance:
• Maintain confidentiality of all financial records in accordance with company policies and partner agreements.

Other Duties

• Serve as a backup for full cycle gift card programs.
• Secondary back up to reception for relief during lunches and breaks.
• Support as back up for other office related tasks when and where needed.

Qualifications:

• 1+ years of experience in Accounts Payable or Finance related experience.
• Bachelor’s degree, College Diploma in Accounting/Finance or equivalent is considered an asset.
• Effective collaboration and communication skills to engage with customers and internal departments.
• Strong sense of responsibility to commit to deadlines and engage proactively in solving problems.
• Highly motivated, goal oriented and excellent in time management.
• Proficiency with Microsoft Office (Excel, Word, Outlook).
• Must be highly organized, attentive to detail, and self-motivated.
• Excellent data entry skills and experience with Microsoft NAV would be considered an asset.