Estimating Administrator

Thomas Cavanagh Construction Limited; Ottawa; On-site; CAD 36,000 - 41,000; Full time

Benefits offered by this job

Family culture

Safe workplace

Growth opportunities

Training & development

Benefits & pension

Job summary

Thomas Cavanagh Construction Limited seeks an organized Estimating Administrator to support the civil estimating team in Ottawa, Ontario. This role coordinates tender opportunities, maintains bid information, and ensures estimators have the necessary documents for competitive bids.

Responsibilities include managing the estimating inbox, organizing tender packages, maintaining the bid board, handling addenda and revisions, and supporting document control and administrative tasks within the

Qualifications

• Strong organizational skills and attention to detail.
• Ability to prioritize multiple tasks and meet deadlines.
• Self-directed, proactive, and able to work in a team.
• Professional written and verbal communication skills.
• Proficiency in Microsoft Outlook and Excel.
• Experience in construction, estimating, or document control is an asset.
• Familiarity with electronic tendering platforms is an asset.

Responsibilities

• Primary point of contact for the Civil Estimating Department.
• Monitor the estimating inbox and direct incoming communications appropriately.
• Performing preliminary research and creating packages for review.
• Download, organize and maintain tender documents and electronic bid folders.
• Maintain the bid board with new opportunities, deadlines and tender requirements.
• Track, file and communicate addenda and document revisions with the team.
• Save and distribute supplier and subcontractor quotations for estimator review.
• Maintain various tracking sheets in Excel and other software.
• Provide general administrative and document control support to the estimating team.

Skills

Organizational skills

Attention to detail

Prioritization

Teamwork

Communication skills

Stress management

Tools

Microsoft Outlook

Excel

Electronic file management

Job description

Founded in 1953, Thomas Cavanagh Construction has continued to set the standard for quality construction and materials in Eastern Ontario. With our strategically located pits and quarries, our unmatched fleet of trucks and heavy equipment, our state-of-the-art facilities, and our dedicated employees, Thomas Cavanagh Construction has earned a reputation as one of Ottawa’s most trusted and respected contractors.

Overview

Thomas Cavanagh Construction Limited is seeking an organized and detail-oriented Estimating Administrator to support our civil estimating team. This position plays an important role in coordinating incoming tender opportunities, maintaining accurate bid information and ensuring estimators have the documents and information required to prepare competitive bids.

Duties and Responsibilities

• Primary point of contact for the Civil Estimating Department.
• Monitor the estimating inbox and direct incoming communications appropriately.
• Performing preliminary research and creating packages for review.
• Download, organize and maintain tender documents and electronic bid folders.
• Maintain the bid board with new opportunities, deadlines and tender requirements.
• Track, file and communicate addenda and document revisions with the team.
• Save and distribute supplier and subcontractor quotations for estimator review.
• Maintain various tracking sheets in excel and other software.
• Provide general administrative and document control support to the estimating team.

Requirements

• Strong organizational skills and attention to detail.
• Ability to prioritize multiple tasks and meet constantly changing deadlines.
• Highly detail oriented, Self-directed, organized, and proactive.
• Ability to work in a team environment
• Ability to work under stress and tight deadlines
• Professional written and verbal communication skills.
• Proficiency in Microsoft Outlook, Excel and electronic file management.
• Previous administrative experience in construction, estimating or document control is considered an asset.
• Familiarity with electronic tendering platforms is considered an asset.

Cavanagh Employee Benefits

• Family, people-centric culture
• Safe and healthy workplace, promoting well being
• Internal growth opportunities
• Training and development opportunities
• Benefit, Wellness and Pension Programs

Wage Range

The hourly range for this position in Ontario at the start of employment is expected to be between $26.00 and $30.00 per hour. However, the range offered is based on local job market factors and may vary further depending on factors specific to the selected job candidate, such as job-related knowledge, skills, experience, and other objective business considerations.

We may use AI-enabled tools to support a fair and efficient recruitment process. All results are reviewed by a Recruiter. Please contact Human Resources if you have any questions.

The above statements are intended to describe the general nature and level of work being performed by people assigned to the classification. They are not to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.