Business Assistant

Sunward Group; Guelph; Vor Ort; CAD 45.000 - 65.000; Vollzeit

Zusammenfassung

Sunward Group seeks a detail-oriented Business Assistant to manage day-to-day bookkeeping, financial documentation, and HR/office administration from its Puslinch, ON location. This full-time, in-office role supports the General Manager and liaises with local vendors and overseas head office.

Payroll is not required. Responsibilities include full-cycle bookkeeping in Exact, bank reconciliations, tax returns, budget support, and HR administration.

Qualifikationen

• 3+ years of hands-on full-cycle bookkeeping experience.
• Ontario business accounting procedures and HST/GST filing familiarity.
• Basic HR administrative experience preferred.
• Proficiency in MS Office (Excel, Word).

Aufgaben

• Perform full-cycle bookkeeping via Exact system (AP/AR, expense coding, and transaction recording).
• Complete monthly bank reconciliations and maintain accurate financial records.
• Manage expenses, vendor bills and receipts; bi-weekly bank payment application following procedures.
• Prepare, reconcile and file monthly/quarterly HST/GST returns with CRA or partner.
• Maintain general ledger, conduct month-end closes, and assist external CPA audits and tax filings.
• Archive financial documents per CRA record-keeping requirements.
• Assist in budgeting data collection and monthly/annual budget reporting.
• Coordinate with Sunward HQ, local vendors, and external accounting firms.
• Handle employee onboarding/offboarding and HR documentation with the HR partner.
• Administer employee benefits records and leave/absences.
• Daily office administration and support for GM travel arrangements.
• Complete ad-hoc business and administrative tasks as assigned.

Kenntnisse

Full-cycle bookkeeping

MS Office

Bilingual English/Mandarin

Jobbeschreibung

We are seeking a detail-oriented Business Assistant to oversee company day-to-day bookkeeping, financial documentation, and general HR & office administration work. This role serves as the key support for company operation, liaising with local vendors, external accountants, and overseas head office. Payroll processing is not required for this position.

Location: Puslinch, ON (near Guelph), In Office (5 days per week)

Employment Type: Full-Time, Monday - Friday 8:30am - 5:00pm

Vacancy: Existing

Duties & Responsibilities

• Perform full-cycle bookkeeping via Exact system, including accounts payable (AP), accounts receivable (AR), expense coding and transaction recording.
• Complete monthly bank reconciliations, ensure accurate and up-to-date financial records.
• Manage and track company expenses, vendor bills and customer receipts. Responsible for bi-weekly bank payment application, review and submit payment requests accurately following company procedures.
• Prepare, reconcile and file monthly/quarterly HST/GST returns with CRA or partner.
• Maintain general ledger, conduct month-end closing procedures, and prepare organized financial working papers for external CPA year-end audit and tax filing.
• Sort, verify and archive all financial documents, receipts and statements in compliance with CRA record-keeping requirements.
• Assist in preparing monthly and annual company capital budget plans, sort out budget data, track basic budget implementation and submit regular budget reports.
• Liaise and communicate Sunward HQ, , local vendors, suppliers, and external accounting firms.
• Handle employee onboarding & offboarding procedures, prepare employment documents, and maintain accurate personnel files with our HR partner.
• Manage employee benefit administration with our HR partner, leave/vacation/sick day records and employee data updates.
• Daily office administration work, such as reception, documentation management, assist in arranging the business travel of General Manager.
• Complete ad‑hoc business and administrative tasks assigned by management.

Requirements

• Mandarin and English bilingual proficiency (spoken and written) is mandatory for communication with the head office.
• 3+ years of hands-on experience with full-cycle bookkeeping.
• Must be familiar with Ontario business accounting procedures and HST/GST filing process.
• Basic HR administrative experience is preferred.
• Strong attention to detail, organized, able to manage multi-task workload independently.
• Proficiency in MS Office (Excel, Word).

Sunward Canada is committed to fair and equitable recruiting practices in accordance with the Accessibility for Ontarians with Disability Act (AODA). Persons with disabilities are encouraged to come forward at any stage of the recruitment process to request accommodations, if needed.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.