#103255 - Office Administrator

Macenna; Fort St. John; On-site; CAD 42,000 - 54,000; Full time

Job summary

Mackenna in Fort St. John is seeking an Office Administrator to support day-to-day operations in a busy office.

You will coordinate documentation, assist with accounts payable, payroll data, and reporting, while supporting multiple departments across the organization.

The ideal candidate is detail-oriented, communicates clearly, proficient with Microsoft Office, and excels in a fast-paced, team-driven environment. This role offers steady, full-time work within a community-focused staffing firm.

Qualifications

• Experience in office administration or coordination.
• Ability to manage multiple departments or teams.
• Excellent written and verbal communication, telephone etiquette.
• High attention to detail and accuracy.

Responsibilities

• Coordinate daily office activities to ensure efficient workflow.
• Manage incoming calls, messages, correspondence, and inquiries.
• Organize and maintain electronic and physical records; ensure accuracy.
• Support leadership and operational teams with administrative tasks and reporting.
• Assist with accounts payable, including PO processing and document verification.
• Compile and prepare employee expense submissions.
• Support expense tracking and payroll data preparation.

Skills

Organizational skills

Time management

Communication

Detail-oriented

Multi-tasking

Independent worker

Team collaboration

Tools

Microsoft Office

Administrative software

Job description

At Macenna, we’ve been bringing people and companies together in the North Peace since 1997. As one of Fort St. John’s most established staffing and recruitment partners, we’ve built our reputation on professionalism and successfully matching hundreds of employees with employers across multiple industries. We work closely with local businesses to provide temporary, permanent, and contract placements through an extensive, community-rooted talent network.

About the Opportunity

Our client is seeking a highly organized and resourceful Office Administrator to support day-to-day administrative operations and contribute to the overall efficiency of a busy office environment.

This position plays an important role in maintaining workflow processes, coordinating internal documentation, supporting operational teams, and ensuring office activities run smoothly. The successful candidate will be a detail-oriented professional who enjoys working in a fast-paced setting, takes initiative, and can effectively manage multiple priorities while maintaining a high level of accuracy and professionalism.

Key Responsibilities

Administrative Operations

• Coordinate daily office activities to ensure efficient workflow and administrative support.
• Manage incoming calls, messages, correspondence, and general inquiries.
• Organize and maintain electronic and physical records, ensuring documentation is accurate and current.
• Support leadership and operational teams with administrative tasks and reporting requirements.
• Assist with accounts payable functions, including purchase order processing and document verification.
• Compile and prepare employee expense submissions.
• Support receipt collection, expense coding, and tracking activities.
• Contribute to payroll data preparation and related administrative processes.

Coordination & Logistics

• Arrange accommodations and travel-related requirements for field personnel when required.
• Assist with preparing service proposals, quotes, and supporting documentation.
• Maintain tracking systems, spreadsheets, and operational records to support project activities.

Safety & Compliance Administration

• Monitor and organize safety documentation received from field teams.
• Maintain employee training records and ensure administrative compliance requirements are up to date.
• Support company initiatives that promote a safe and compliant workplace.

Qualifications

Experience

• Previous experience in office administration, office coordination, or a related administrative role.
• Experience supporting multiple departments or operational teams is considered an asset.
• Strong organizational and time management abilities with the capacity to manage changing priorities.
• Excellent communication and interpersonal skills.
• Professional customer service approach and strong telephone etiquette.
• High attention to detail and commitment to producing accurate work.
• Ability to work independently while collaborating effectively within a team environment.
• Strong proficiency with Microsoft Office applications and administrative software.

Why Work With Macenna

Macenna is a trusted recruitment partner in northeastern BC known for matching the right people with the right employers for over 20 years. We leverage deep local workforce connections and industry experience to help candidates find meaningful, long-term opportunities.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.