Dynamic Office Administrator - Ops & Compliance

Macenna; Fort St. John; On-site; CAD 42,000 - 54,000; Full time

Job summary

Mackenna in Fort St. John is seeking an Office Administrator to support day-to-day operations in a busy office.

You will coordinate documentation, assist with accounts payable, payroll data, and reporting, while supporting multiple departments across the organization.

The ideal candidate is detail-oriented, communicates clearly, proficient with Microsoft Office, and excels in a fast-paced, team-driven environment. This role offers steady, full-time work within a community-focused staffing firm.

Qualifications

• Experience in office administration or coordination.
• Ability to manage multiple departments or teams.
• Excellent written and verbal communication, telephone etiquette.
• High attention to detail and accuracy.

Responsibilities

• Coordinate daily office activities to ensure efficient workflow.
• Manage incoming calls, messages, correspondence, and inquiries.
• Organize and maintain electronic and physical records; ensure accuracy.
• Support leadership and operational teams with administrative tasks and reporting.
• Assist with accounts payable, including PO processing and document verification.
• Compile and prepare employee expense submissions.
• Support expense tracking and payroll data preparation.

Skills

Organizational skills

Time management

Communication

Detail-oriented

Multi-tasking

Independent worker

Team collaboration

Tools

Microsoft Office

Administrative software

Job description

Mackenna in Fort St. John is seeking an Office Administrator to support day-to-day operations in a busy office.

You will coordinate documentation, assist with accounts payable, payroll data, and reporting, while supporting multiple departments across the organization.

The ideal candidate is detail-oriented, communicates clearly, proficient with Microsoft Office, and excels in a fast-paced, team-driven environment. This role offers steady, full-time work within a community-focused staffing firm.