Administrative Assistant

McElhanney; Kamloops; On-site; CAD 60,000 - 80,000; Full time

Benefits offered by this job

Work-Life Harmony

Comprehensive Benefits

Safe & Inclusive Workplace

Attractive total compensation

Professional Development

Career Progression

Dog-Friendly Office

Free Parking

Job summary

McElhanney is seeking a proactive Administrative Assistant for our Kamloops office. You will be the first point of contact, manage multiple priorities, and support the team to ensure smooth operations. This role thrives in a collaborative environment with a strong team culture and community involvement.

The ideal candidate has at least 2 years in an administrative role, strong MS Office skills, and a can-do attitude. A valid driver’s license and basic accounting knowledge are advantageous.

Qualifications

• 2+ years of office experience in reception/administrative support
• Proficiency with MS Office (Word, Excel, PowerPoint, Teams)
• Experience with technical writing or in a consulting environment
• Attention to detail, multi-tasking, and ability to work independently
• Discretion with confidential information; strong communication skills
• Knowledge of basic accounting/bookkeeping is a plus
• Valid driver’s license is required

Responsibilities

• Answer phones, greet clients, manage mail and couriers
• Coordinate meetings, conference registrations, staff travel
• Lead branch engagement initiatives and community events
• Track safety duties, schedule trainings, monthly reporting
• Prepare letters, memos, emails; assist with filing, scanning, archiving
• Manage office supplies inventory and orders
• Maintain vehicle maintenance schedules
• Provide general branch operations support

Skills

MS Office

Technical writing

Attention to detail

Independent worker

Confidential handling

Communication

Driver's license

Education

Administrative program training

Job description

About McElhanney

Based in Western Canada for over 110 years, McElhanney offers innovative and practical engineering, surveying, mapping, planning, landscape architecture, and environmental services. As a 100% employee-owned and operated firm, with over 1,500 staff members in 31 locations, we are proud to offer qualified staff with shareholding options in our company. At McElhanney, we work in teams to build strong connections with our staff, clients, and local communities. Our employees enjoy working here because of our varied projects, high levels of autonomy, opportunities for career development, excellent total compensation and benefits package, and collaborating with a team of great professionals.

About McElhanney

Based in Western Canada for over 110 years, McElhanney offers innovative and practical engineering, surveying, mapping, planning, landscape architecture, and environmental services. As a 100% employee-owned and operated firm, with over 1,500 staff members in 31 locations, we are proud to offer qualified staff with shareholding options in our company. At McElhanney, we work in teams to build strong connections with our staff, clients, and local communities. Our employees enjoy working here because of our varied projects, high levels of autonomy, opportunities for career development, excellent total compensation and benefits package, and collaborating with a team of great professionals.

The Opportunity:

McElhanney Ltd. is seeking a proactive and detail-oriented Administrative Assistant to join our fast-paced and dynamic Kamloops office. This role is ideal for an experienced individual who thrives in a collaborative environment and takes pride in anticipating the needs of both the team and the office to ensure smooth, efficient operations. As the first point of contact at the branch, you bring a warm, friendly demeanor and excel at managing multiple priorities with confidence and composure. Our Kamloops office is known for its strong team culture, community involvement through McElhanney Cares initiatives, and a vibrant social calendar that fosters connection and camaraderie.

What You'll Be Doing:

• Serve as the first point of contact by answering phones, greeting clients, and managing incoming/outgoing mail and couriers.
• Coordinate administrative logistics, including meetings, conference registrations, staff travel arrangements.
• Champion and lead branch engagement initiatives, including client appreciation barbecues, employee-focused community events, and charitable fundraising activities.
• Completing various Safety related duties, including tracking, scheduling training, corrective follow-ups, and monthly reporting, as the office first aid representative.
• Prepare and manage communications, such as letters, memoranda, and email correspondence, as well as assist with general clerical duties like filing, photocopying, scanning, archiving, and document disposal.
• Manage inventory of office supplies and coordinate supply orders.
• Maintain vehicle maintenance schedules.
• Provide general support as needed, taking on a variety of tasks to ensure efficient branch operations.

What You'll Bring:

• A minimum of 2 years' prior office experience in a reception and administrative support role; formal training in an administration program is considered an asset.
• Proficiency with MS Office (Word, Excel, PowerPoint, Teams, etc.)
• Experience with technical writing, and or experience with the professional consulting industry is strongly preferred.
• Excellent attention to detail, good multi-tasking and proofreading abilities, punctual, and the ability to work independently in a busy environment.
• Friendly, reliable, and team-oriented individual who consistently demonstrates discretion with confidential information.
• Ability to take initiative and aptitude for quick learning.
• Knowledge of basic accounting/bookkeeping functions and theory is considered an asset.
• A valid driver's license is required.

What Can We Offer You?

The salary range for this position is $60,000 - $80,000 per annum.

• Work-Life Harmony: Balance your personal and professional commitments.
• Comprehensive Benefits: Maternity and parental leave top up program, health and dental coverage, RRSP matching, and Employee & Family Assistance Program.
• Safe & Inclusive Workplace: A culture of respect and inclusion for all.
• Compensation: Attractive total compensation package including a generous bonus plan.
• Professional Development: Reimbursement for dues, educational assistance, mentorship program, workshops, and committee involvement.
• Career Progression: Support and mentorship to shape a career path that fits your goals.
• Dog-Friendly Office: Bring your dog to work in our welcoming Kamloops office.
• Free Parking: Enjoy convenient free parking at the Kamloops office.

Our Commitment to Equity, Diversity, and Inclusion

At McElhanney, our unwavering commitment lies in cultivating a culture that aligns with our core values and fosters diversity, equity, and inclusion. We celebrate the collective achievements of a team rich in expertise, experiences, and perspectives, and welcome applications from individuals of diverse ethnicities, religions, backgrounds, genders, sexual orientations, gender identities, aboriginal statuses, various age groups, and those with disabilities. Requests for accommodations can be made at any stage of the selection process. If this job description resonates with you,

Our Purpose: Amaze our clients. Care for our communities. Empower our people.

McElhanney is aware of activities where individuals have received fraudulent job offers. Please be advised that McElhanney will not ask applicants for any form of monetary exchange at any point in the recruitment process. To learn more visit www.mcelhanney.com/careers/fraud-warning. The disclosure of your information in accordance with this Policy and applicable law, including to third party service providers may result in your personal information being transferred outside of Canada, including to the United States. Such transferred personal information may be subject to the laws of these other countries and the laws of other countries regarding the collection, use, and disclosure of personal information may be different from the laws of Canada.

Visit us on Glassdoor to learn more about our employee experience.

Learn more about our recognition here:

McElhanney Requalifies as a Gold Standard Best Managed Company!