Administrative Assistant

McElhanney Ltd.; Kamloops; Hybrid; CAD 60,000 - 80,000; Full time

Benefits offered by this job

Maternity & parental leave top up

Health and dental coverage

RRSP matching

Employee Assistance Program

Dog-friendly office

Free parking

Job summary

McElhanney Ltd. is seeking an Administrative Assistant for our Kamloops office. You will be the first point of contact, managing communications and supporting branch operations in a collaborative, fast-paced environment.

The role requires at least 2 years of office experience, proficiency in MS Office, and strong organizational skills. A valid driver’s license is required. The position offers a robust benefits package and opportunities for growth.

Qualifications

• Minimum 2 years’ office experience in reception/administrative support.
• Proficiency with MS Office (Word, Excel, PowerPoint, Teams).
• Experience with technical writing or in a professional consulting environment preferred.
• Knowledge of basic accounting/bookkeeping functions is asset.

Responsibilities

• Answer phones, greet clients, manage mail and couriers.
• Coordinate meetings, travel, and conference registrations.
• Lead branch engagement initiatives and community events.
• Handle safety-related duties including tracking, training, and reporting as first aid rep.
• Prepare communications and manage filing, scanning, archiving, and disposal.

Skills

Attention to detail

Multi-tasking

Punctual

Independent worker

Discretion with confidential info

Driver's license

Education

Administration program training

Tools

MS Office

Job description

Posted Tuesday, September 1, 2026 at 9:00 AM

Based in Western Canada for over 110 years, McElhanney offers innovative and practical engineering, surveying, mapping, planning, landscape architecture, and environmental services. As a 100% employee-owned and operated firm, with over 1,500 staff members in 31 locations, we are proud to offer qualified staff with shareholding options in our company. At McElhanney, we work in teams to build strong connections with our staff, clients, and local communities. Our employees enjoy working here because of our varied projects, high levels of autonomy, opportunities for career development, excellent total compensation and benefits package, and collaborating with a team of great professionals.

The Opportunity:

McElhanney Ltd. is seeking a proactive and detail-oriented Administrative Assistant to join our fast-paced and dynamic Kamloops office. This role is ideal for an experienced individual who thrives in a collaborative environment and takes pride in anticipating the needs of both the team and the office to ensure smooth, efficient operations. As the first point of contact at the branch, you bring a warm, friendly demeanor and excel at managing multiple priorities with confidence and composure. Our Kamloops office is known for its strong team culture, community involvement through McElhanney Cares initiatives, and a vibrant social calendar that fosters connection and camaraderie.

What You’ll Be Doing:

• Serve as the first point of contact by answering phones, greeting clients, and managing incoming/outgoing mail and couriers.
• Coordinate administrative logistics, including meetings, conference registrations, staff travel arrangements.
• Champion and lead branch engagement initiatives, including client appreciation barbecues, employee-focused community events, and charitable fundraising activities.
• Completing various Safety related duties, including tracking, scheduling training, corrective follow-ups, and monthly reporting, as the office first aid representative.
• Prepare and manage communications, such as letters, memoranda, and email correspondence, as well as assist with general clerical duties like filing, photocopying, scanning, archiving, and document disposal.
• Manage inventory of office supplies and coordinate supply orders.
• Maintain vehicle maintenance schedules.
• Provide general support as needed, taking on a variety of tasks to ensure efficient branch operations.

What You’ll Bring:

• A minimum of 2 years’ prior office experience in a reception and administrative support role; formal training in an administration program is considered an asset.
• Proficiency with MS Office (Word, Excel, PowerPoint, Teams, etc.)
• Experience with technical writing, and or experience with the professional consulting industry is strongly preferred.
• Excellent attention to detail, good multi-tasking and proofreading abilities, punctual, and the ability to work independently in a busy environment.
• Friendly, reliable, and team-oriented individual who consistently demonstrates discretion with confidential information.
• Ability to take initiative and aptitude for quick learning.
• Knowledge of basic accounting/bookkeeping functions and theory is considered an asset.
• A valid driver’s license is required.

What Can We Offer You?

The salary range for this position is $60,000 - $80,000 per annum. McElhanney offers fair compensation that is commensurate with the individual’s education, experience, skills, and professional qualifications. The posted base salary/wage range is representative of the required level of qualifications and experience for the position as noted in the job posting. The salary offered will be based on the experience and qualifications of the successful candidate.

• Work-Life Harmony: Balance your personal and professional commitments.
• Comprehensive Benefits: Maternity and parental leave top up program, health and dental coverage, RRSP matching, and Employee & Family Assistance Program.
• Safe & Inclusive Workplace: A culture of respect and inclusion for all.
• Compensation: Attractive total compensation package including a generous bonus plan.
• Professional Development: Reimbursement for dues, educational assistance, mentorship program, workshops, and committee involvement.
• Career Progression: Support and mentorship to shape a career path that fits your goals.
• Dog-Friendly Office: Bring your dog to work in our welcoming Kamloops office.
• Free Parking: Enjoy convenient free parking at the Kamloops office.

Our Commitment to Equity, Diversity, and Inclusion

At McElhanney, our unwavering commitment lies in cultivating a culture that aligns with our core values and fosters diversity, equity, and inclusion. We celebrate the collective achievements of a team rich in expertise, experiences, and perspectives, and welcome applications from individuals of diverse ethnicities, religions, backgrounds, genders, sexual orientations, gender identities, aboriginal statuses, various age groups, and those with disabilities. Requests for accommodations can be made at any stage of the selection process.

Learn more about our recognition here: McElhanney Requalifies as a Gold Standard Best Managed Company! Visit us on Glassdoor to learn more about our employee experience.

Our Purpose: Amaze our clients. Care for our communities. Empower our people.