Sales & Operations Administrator

Syntax Enclosure System Pte Ltd; Região Norte; On-site; BRL 40,000 - 70,000; Full time

Job summary

Syntax Enclosure System Pte Ltd is seeking a capable administrator who can handle sales and admin duties, warehouse coordination and project support. The role requires precise document handling, timely deliveries, and smooth collaboration with sales, store and logistics teams.

You will manage orders, file records, liaise with customers and vendors, assist with permits and site documentation, and support in project execution from initiation to delivery.

Qualifications

• Minimum GCE 'O' Level or equivalent qualification.
• Experience in sales admin, logistics or warehouse admin is an advantage.
• Proficient in Microsoft Excel and Outlook.
• Strong organizational and coordination skills.

Responsibilities

• Manage day-to-day processing of sales documents including invoices, DO, and delivery notes.
• Process and monitor customer orders to ensure timely deliveries.
• Coordinate inventory, stock movement and warehouse operations.
• Act as admin liaison between Sales, Store and Logistics departments.
• Prepare and maintain project-related documents and records.

Skills

Sales administration

Logistics coordination

Warehouse administration

Email communication

Office software (Excel Outlook)

Education

GCE O' Level

Tools

WMS Globe 3

Job description

We are looking for a competent candidate who can handle Sales and admin works, which includes;

1.Sales and Order Admin job

• Manage day to day processing of sales documents which includes - Sales invoice, DO, and goods delivery notes
• Process and monitor customer orders to ensure timely deliveries
• Maintain accurate sales records and keep all documents properly filed
• Handle customer and vendor regarding enquiries, follow ups and other matter

2. Warehouse & Logistics Coordination

• Assist with inventory, stock movement and warehouse operations
• Coordinate daily deliveries with the warehouse, store and logistic team
• Liaise with customer, agents, suppliers, vendors to ensure order processing and delivery arrangements
• Monitor delivery schedule and coordinate with the team to ensure timely deliveries

3. Project Coordination

• Act as key admin between Sales, Store and Logistic department
• Assist in preparing and maintaining project-related documents and records
• Coordinate with installation and delivery team to ensure smooth project execution and workflow
• In charge in securing site clearance and permits including relevant supporting documents just incase needed
• Monitor and follow up on project schedules, site requirements and delivery arrangements

4. Documentation and other admin job

• Support in submission, application, inspection, approval and in product certification documents to different government agencies where required
• Perform general admin duties, including date entry, filing and correspondence
• Handle other sales and project admin tasks as assigned by the Sales Manager or by the Management

Requirements and Qualifications

• Minimum GCE 'O' Level or equivalent qualification.
• Previous experience in sales admin, logistics, or warehouse admin will be an advantage.
• Proficient in warehouse management systems, preferably WMS - Globe 3.
• Good organizational, administrative and coordination skills.
• Able to communicate effectively through email with customers, suppliers and vendors.
• Proficient in Microsoft Office, particularly Excel and Outlook.
• Responsible, meticulous, proactive and a good team player.