Remote Executive Assistant, Operations & Compliance Support (LATAM)

Freedup; Brasil; Remote; BRL 40,000 - 70,000; Full time

Job summary

Freedup is seeking an Executive Assistant to support the executive team with calendar management, meeting coordination, and inbox handling. The role requires superb communication, attention to tone and regulatory sensitivity, and comfort working with AI tools.

Candidates should have 2–3 years of remote experience, proficiency with HubSpot and Mailchimp, and familiarity with ClickUp, Jira, and Trello. A strong setup with a quiet home office and reliable internet is expected.

Qualifications

• 2–3 years of remote work as an Executive Assistant
• Proficiency with HubSpot and Mailchimp; experience with ClickUp, Jira, Trello or similar PM tools
• High comfort level with AI tools (e.g., ChatGPT) and validating AI outputs
• Excellent written and verbal communication with attention to tone, accuracy and regulatory sensitivity
• Technical readiness: reliable internet, modern laptop, noise-canceling headset
• Experience in regulated industries (financial/legal) and familiarity with automation tools (N8N, Zapier)
• Schedule meetings and manage executive availability
• Ability to prompt and understand AI
• Own computer setup and quiet workspace
• LinkedIn profile link and education details requested

Responsibilities

• Schedule meetings and manage executive availability
• Coordinate communications and maintain calendars
• Assist with inbox management and document preparation
• Collaborate with teams using PM tools (ClickUp/Jira/Trello)
• Ensure regulatory-compliant communications and outputs
• Leverage AI tools to improve productivity while validating results

Skills

Executive support

Remote work

English proficiency (C2)

Strong communication

Attention to tone & accuracy

Tools

HubSpot

Mailchimp

ClickUp

Jira

Trello

N8N

Zapier

AI tools

Job description

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* Address Include your city, region, and country, so that employers can easily manage your application.

* Proficiency in HubSpot and Mailchimp; experience with ClickUp, Jira, Trello, or similar project management tools is a plus. YES NO

* High comfort level working with AI tools (e.g., ChatGPT, Copilot) and willingness to manage and validate AI-generated outputs. YES NO

* Excellent written and verbal communication skills with strong attention to tone, accuracy, and regulatory sensitivity. YES NO

* Technical Requirements: Reliable high-speed internet, a modern laptop with a multi-core processor, and a noise-canceling headset. YES NO

* Experience in financial services, legal, or other regulated industries and Familiarity with automation tools (e.g., N8N, Zapier). YES NO

* Schedule meetings and manage Execuitve's availability YES NO

* Comfortable working with AI tools and understanding AI prompting YES NO

* Do you have 2-3 years experience working remotely (virtually) as an Executive Assistant? YES NO

* Do you have C2 level mastery of English? YES NO

* Do you have your own computer set up and quiet office space? YES NO

* Please provide the link of your LinkedIn Profile?

* Educational Background: Please provide the name of the school, the years attended, and the degree, diploma, or highest level of education completed.