Remote Executive Assistant - Operations & Project Management Focus

Freedup; Brasil; Remote; BRL 50,000 - 70,000; Full time

Job summary

A leading technology support firm in Brazil is looking for an experienced Executive Assistant to support senior leadership. This role involves managing multiple inboxes, proofreading communications, and ensuring confidentiality in all processes. The ideal candidate has over three years of experience, exceptional written communication skills, and is adaptable to various tools like Notion and Google Workspace. A reliable internet connection and modern home office setup are essential for success in this role.

Qualifications

• 3+ years of experience as an Executive Assistant, Operations Coordinator, or similar role supporting senior leadership.
• Proven experience with handling confidential information.
• Reliable high-speed internet and a modern home office setup.

Responsibilities

• Manage and organize three inboxes (personal, work, shared investor inbox).
• Proofread and edit all outgoing communications.
• Prepare and maintain agendas, collect participant notes, and track follow-ups.
• Attend meetings as needed to capture action items.
• Research and implement tools for reviews, CRM, and process optimization.

Skills

Exceptional written communication skills

Tech-comfortable

Handling confidential information

Tools

Notion

Slack

Google Workspace

Job description

Overview

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Qualifications

• Address: Include your city, region, and country, so that employers can easily manage your application.
• 3+ years of experience as an Executive Assistant, Operations Coordinator, or similar role supporting senior leadership.
• Exceptional written communication skills — must be a stronger writer.
• Tech-comfortable and adaptable to evolving systems and tools.
• Proven experience with handling confidential information.
• Tools & Communication: Notion, Slack, Google Workspace (Gmail, Calendar, Drive, Docs, Sheets), or similar task management platforms. Please specify which tools you have experience with or knowledge of.
• Technical Requirements: Reliable high-speed internet and a modern home office setup.
• Please provide the link of your LinkedIn Profile?
• Do you have experience with Monograph, and BuilderTrend?

Responsibilities

• Manage and organize three inboxes (personal, work, shared investor inbox).
• Proofread and edit all outgoing communications to improve clarity and accuracy.
• Prepare and maintain agendas, collect participant notes, and track follow-ups.
• Attend meetings as needed to capture action items and enforce accountability.
• Research and implement tools for reviews, CRM, and process optimization.