Executive Assistant - Operations and Client Support (Part-Time)

FreedUp; Brasil; Remoto; BRL 149.000 - 298.000; Part-time

Descrizione del lavoro

FreedUp is seeking an Executive/Operations Assistant to support a founder or senior leader on a part-time basis (about 20 hours per week). The ideal candidate will manage calendars, coordinate meetings with clients and partners, handle confidential information, and help document and optimize internal workflows and SOPs in Notion.

Experience with Google Workspace, Canva, Slack, Zoom, CRMs, or online course platforms, and familiarity with AI tools like ChatGPT or Claude are a plus.

Competenze

• 3+ years of experience as an Executive Assistant, Virtual Assistant, Operations Assistant or similar role supporting a founder or senior leader.
• Part-time role (~20 hours per week) with overlap to US Central Time hours.
• Proven experience managing calendars and coordinating meetings across multiple people (clients, team, external partners).
• Proven experience handling confidential information.
• Document, organize, and improve company workflows and SOPs in Notion; support internal systems for accountability, task tracking, and delegation across operations and team structure.
• Experience with Google Workspace, Canva, Slack, Zoom, CRMs or client management systems, online course platforms, and AI tools (ChatGPT/Claude).
• Technical requirements: reliable high-speed internet and a modern home office setup.
• Experience in coaching/consulting/education business, or helping run online courses or group programs, a plus.
• Experience preparing client proposals, slide decks, or other client-facing materials; share examples if possible.
• Provide LinkedIn profile link.

Mansioni

• Manage calendars and coordinate meetings across multiple people, including clients, team members and external partners.
• Handle confidential information with discretion and professionalism.
• Document, organize, and improve workflows and SOPs in Notion; support creation of internal systems for accountability and task delegation.
• Leverage tools like Google Workspace, Canva, Slack, Zoom, CRMs, and online course platforms to support operations and communications.
• Assist with client-facing materials, proposals, and slide decks; articulate tools used and outcomes achieved.
• Share your LinkedIn profile link for quick profile reference.

Conoscenze

Calendar management

Meeting coordination

Confidential information handling

Process optimization

SOP development

Formazione

Educational background details

Strumenti

Google Workspace

Canva

Slack

Zoom

CRMs

Online course platforms

AI tools (ChatGPT, Claude)

Descrizione del lavoro

* Address Include your city, region, and country, so that employers can easily manage your application.

* 3+ years of experience as an Executive Assistant, Virtual Assistant, Operations Assistant or similar role supporting a founder or senior leader. YES NO

* This is a part-time role (about 20 hours per week). Are you available to work hours that overlap with US Central Time business hours?

* Proven experience managing calendars and coordinating meetings across multiple people, such as clients, team members and external partners.

* Proven experience with handling confidential information? YES NO

* Process Optimization & SOPs: Document, organize, and improve company workflows and Standard Operating Procedures (SOPs) in Notion. Support the creation of internal systems for accountability, task tracking, and delegation across company's operations and team structure. YES NO

* Tools & Systems: Google Workspace (Gmail, Calendar, Drive, Slides), Canva, Slack, Zoom, CRMs or client management systems, online course platforms, and AI tools such as ChatGPT or Claude. Which of these tools do you have experience with?

* Technical Requirements: Reliable high-speed internet and a modern home office setup. YES NO

* Industry Experience: Have you supported a coaching, consulting, training or education business, or helped run online courses or group programs? If yes, briefly describe your role.

* Sales Support: Have you prepared client proposals, slide decks or other client-facing materials? Please describe what you made and which tools you used.

* Please provide the link of your LinkedIn Profile?

* Educational Background (Important): Please provide the name of the school, degree or program, and years attended (start year - end year). Please make sure to include all requested information.