Production Administrator

PU TIEN RESTAURANT PTE LTD; Região Norte; On-site; BRL 40,000 - 70,000; Full time

Job summary

PU TIEN RESTAURANT PTE LTD is seeking a Production Administrator to support daily production operations by coordinating production schedules, managing production data, and monitoring inventory and manpower records.

The role requires strong organizational skills, effective communication, and attention to detail to ensure compliance with foodsafety and quality standards, with responsibilities spanning data entry in NetSuite, overtime verification, and KPI reporting.

Qualifications

• Diploma in Business Administration or related field is required.
• Strong organizational and multitasking abilities with high accuracy.
• Experience in operations and administrative functions is preferred.
• Proficient in Microsoft Office Suite (Excel, Outlook, Word) and Google Drive.

Responsibilities

• Upload and maintain accurate production data in NetSuite.
• Monitor daily production output and wastage; report discrepancies.
• Assist in ordering non-food items (utensils, uniforms, supplies).
• Assist QA team to ensure compliance with food safety regulations and quality standards, including proper documentation.
• Coordinate with Maintenance to ensure facilities and equipment comply with requirements.
• Verify and calculate overtime (OT) hours for production staff and submit records to HR in a timely manner.
• Assist in preparing and updating manpower schedules.
• Compile and monitor internal complaints and KPI-related issues.
• Coordinate and support monthly stocktake activities and maintain inventory records.
• Any other ad hoc tasks as assigned.

Skills

Organizational skills

Multitasking

Attention to detail

Effective communication

Independent work

Education

Diploma in Business Administration

Tools

Microsoft Office Suite

Google Drive

Job description

TheProductionAdministratorsupportsdailyproductionoperationsbycoordinatingproductionschedules,managingproductiondata,monitoringinventoryandmanpowerrecords,andensuringcompliancewithfoodsafetyandqualitystandard.Strongorganizationalskills,effectivecommunication,andattentiontodetailareessentialforthisrole.Keyresponsibilitiesinclude:

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KeyResponsibilities

• UploadandmaintainaccurateproductionoutputdatainNetSuite.
• Monitordailyproductionoutputandwastageandreportanydiscrepancies.
• Assistintheorderingofnon-foodrelateditems,includingutensils,uniforms,andotheroperationalsupplies.
• AssistQAteamtoensurecompliancewithfoodsafetyregulations,HACCPrequirements,andqualitystandards,includingproperdocumentation.
• CoordinatewiththeMaintenanceteamtoensurefacilitiesandequipmentcomplywithlegalandcustomerrequirements.
• Verifyandcalculateovertime(OT)hoursforproductionstaffandsubmitrecordstoHRinatimelymanner.
• Assistinpreparingandupdatingmanpowerschedules.
• CompileandmonitorinternalcomplaintsandoperationalissuesforKPIreporting.
• Coordinateandsupportmonthlystocktakeactivitiesandmaintainaccurateinventoryrecords.
• Anyotheradhoctaskasassigned

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Requirements

• DiplomaorequivalentqualificationinBusinessAdministrationorrelatedfield
• Minimum2yearsinadministrativerole,preferablyinmanufacturingsettings
• Strongorganizationalandmultitaskingabilitieswithattentiontodetailsandahighlevelofaccuracyinworks
• Abilitytomultitask,workindependently,learnquickly,anddemonstrateprovenexperienceinoperationsandadministrativefunctions
• ProficientinMicrosoftOfficeSuite(Excel,Outlook,Word)andGoogleDrive