Part-Time Administrative Assistant

J & S Management; Região Norte; Presencial; BRL 17 000 - 23 000; Tempo parcial

Resumo da oferta

J & S Management is seeking a reliable Part-Time Administrative Assistant to support daily office and administrative tasks in a comfortable environment.

The role emphasizes accurate data entry, records management, and coordinating with Accounts, HR and Operations. The position is part-time, office-based, with consistent hours from 9:00am to 3:00pm. English proficiency and proficiency in Word/Excel are required.

Descrição da oferta de emprego

We are looking for a reliable and organised Part-Time Administrative Assistant to support our day-to-day office and operational administration.

The role is suitable for an experienced administrative professional seeking stable part-time working hours in a comfortable office environment.

Key Responsibilities

• Perform general data entry and maintain accurate company records.
• Record and update daily employee attendance, including attendance status, leave, medical leave and other relevant records.
• Record and maintain daily operational records, including hotel credits/work completed by employees.
• Check records for missing or incomplete information and highlight discrepancies to the relevant team member for follow-up.
• Scan, photocopy, print, rename, organise and file documents.
• Maintain proper physical and electronic filing systems.
• Assist with organising employee records and administrative documents.
• Conduct periodic stock-taking and maintain records of uniforms, office supplies, cleaning supplies and other company inventory.
• Assist with preparation of simple forms, reports, spreadsheets and administrative documents.
• Receive and organise incoming documents, correspondence, deliveries and parcels.
• Perform basic reception duties and attend to visitors when required.
• Provide general administrative support to the Accounts, HR and Operations teams.
• Perform other reasonable administrative duties as assigned.

Job Requirements

• Prior experience in administration, clerical work, office support or a similar role is preferred.
• Good command of written and spoken English.
• Comfortable using Microsoft Word and Excel and performing basic computer-based administrative work.
• Able to perform accurate data entry and maintain organised records.
• Meticulous, organised and attentive to details.
• Able to handle routine and repetitive administrative tasks accurately.
• Responsible, punctual and reliable.
• Able to work independently with minimal supervision after training.
• Comfortable working with both physical documents and electronic filing systems.
• Basic numerical skills for recording attendance, operational figures and stock quantities.
• Candidates with extensive previous administrative experience who are seeking stable part-time employment are welcome to apply.

Working Arrangement

• Monday to Friday
• 9:00am to 3:00pm
• Part-time, office-based position
• Salary: $1,800 per month