Administrative Executive

Link & Lead; Região Norte; Hybrid; BRL 25,000 - 41,000; Full time

Benefits offered by this job

Hybrid work arrangement

Work-life balance

Competitive salary

Supportive and collaborative working环境

Job summary

Link & Lead is seeking an Administrative Executive to join our team in a fast-paced setting. You will handle day-to-day administrative tasks, data entry, and maintain records for clients, vendors, events, and payments.

The role involves responding to inquiries via email, phone, and WhatsApp, coordinating with internal teams, and assisting with event logistics. Hybrid work arrangement and competitive salary are offered.

Qualifications

• Strong written and verbal communication skills.
• Organisational and time-management abilities.
• Comfortable communicating with clients and vendors.
• High attention to detail, especially with data, invoices and records.
• Proficient with Microsoft Office and Google Workspace.

Responsibilities

• Perform day-to-day administrative tasks and data entry.
• Maintain and update client, vendor, event and payment records.
• Respond to customer enquiries via email, phone and WhatsApp.
• Assist clients with event arrangements, schedules and logistics.
• Coordinate with internal teams to obtain information and provide timely responses.
• Schedule and coordinate Zoom meetings between teams, clients and vendors.
• Follow up on outstanding tasks and backlogs with relevant teams.
• Assist with preparing and organising documents and materials.
• Maintain records of invoices issued, payments received and outstanding amounts.
• Compile invoice and payment information into regular reports for management.
• Support the team with ad-hoc administrative and event coordination tasks.

Skills

Communication

Time management

Client relations

Attention to detail

Microsoft Suite / Google Workspace

Tools

Microsoft Office

Google Workspace

Job description

Administrative Executive

Looking for an organised and proactive individual to join our growing team as an Admin Executive. Whether you’re a fresh graduate or have some administrative experience, this is a great opportunity to build valuable office and organisational skills in a fast-paced environment.If you’re detail-oriented, eager to learn, and enjoy keeping things running smoothly behind the scenes, we’d love to hear from you!

Working hours: Monday - Friday, 9.30am - 6pm (Hybrid Arrangement)

Salary range: $3200 - $3700

Job Responsibilities

• Perform day-to-day administrative tasks and data entry
• Maintain and update client, vendor, event and payment records
• Respond to customer enquiries and follow-ups via email, phone calls and Whatsapp
• Assist clients with general enquiries regarding event arrangements, schedules and logistics
• Coordinate with the relevant internal teams to obtain information and provide timely responses
• Schedule and coordinate Zoom meetings between internal teams, clients and vendors
• Follow up on outstanding tasks and highlight to the relevant teams on any backlogs
• Assist with preparing and organising documents and materials
• Maintain and organise records of invoices issued, payments received and outstanding amounts
• Compile invoice and payment information into regular reports for management
• Support the team with ad-hoc administrative and event coordination tasks when required

Skills & Qualifications

• Good written and verbal communication skills
• Strong organisational and time-management skills
• Comfortable communicating with clients and vendors
• Good attention to detail, especially when handling data, invoices and payment records
• Comfortable using Microsoft Suite / Google Workspace

Why Join Us?

• Competitive salary
• WFH arrangement (Hybrid)
• Work - life balance
• Supportive and collaborative working environment