Operations & Admin Assistant

EAM ENGINEERING PTE. LTD.; Região Norte; Presencial; BRL 144.000 - 202.000; Jornada completa

Descripción de la vacante

EAM Engineering Pte Ltd is seeking an Operations & Admin Assistant to support daily administrative and maintenance operations in our Singapore team.

Key duties include preparing quotations, maintaining PO records, coordinating with suppliers, organizing service reports and invoices, assisting with HR admin and attendance, and providing day-to-day support to the Admin Manager. Strong Microsoft Office skills and clear English communication are essential.

Formación

• Minimum 1 year of relevant administrative experience.
• Experience in construction, engineering or facilities maintenance preferred.
• Knowledge of quotations and purchase orders preferred.
• Proficient in Microsoft Office, especially Excel.
• Good written and spoken English; organized and independent.

Responsabilidades

• Prepare quotations and follow up on client approvals.
• Maintain PO records and update trackers.
• Assist with material ordering and supplier coordination.
• Prepare service reports, invoices and supporting documents.
• Assist with employee attendance records, payroll calculations and general HR administration.
• Provide day-to-day administrative support to the Admin Manager.
• Coordinate with maintenance team and OSS as required.

Conocimientos

Microsoft Office

Excel

Communication

Organized

Descripción del empleo

EAM Engineering Pte Ltd is an established engineering and facilities maintenance company providing electrical, plumbing, building repair and maintenance services across Singapore.

We are looking for a responsible and organized Operations & Admin Assistant to join our growing team and support our daily administrative and maintenance operations.

Key Responsibilities

• Prepare quotations and follow up on client approvals.
• Maintain purchase order (PO) records and update relevant trackers.
• Assist with material ordering and supplier coordination.
• Prepare and organize service reports, invoices and supporting documents.
• Assist with employee attendance records, payroll calculations and general HR administration.
• Provide day-to-day administrative support to the Admin Manager.

Maintenance Coordination (As Required)

• Provide occasional support to our maintenance helpdesk (OSS).
• Attend to calls, WhatsApp messages and emails when covering OSS duties.
• Coordinate with technicians and store personnel on maintenance requests and work arrangements.
• Follow up on outstanding cases and update maintenance trackers.

Job Requirements

• Minimum 1 year of relevant administrative experience preferred.
• Experience in construction, engineering or facilities maintenance would be an advantage.
• Basic knowledge of quotations, purchase orders or accounts administration is preferred.
• Proficient in Microsoft Office, especially Excel, and comfortable using email and WhatsApp.
• Good written and spoken English.
• Organized, responsible and able to work independently.
• Willing to learn and support different administrative functions when required.