Hiring: Administration Services Specialist

Keeta; São Paulo; Presencial; BRL 60 000 - 100 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Parking benefits

Resumo da oferta

Keeta is seeking an Office Administration Manager to oversee daily facilities operations, plan relocations, supervise FM services, and maintain safety and environment standards in São Paulo. You will manage budgets, procurement, rent payments, and parking benefits, while supporting employees and coordinating events.

Ideal candidates have a bachelor’s degree in Administration or related fields, at least 3 years of relevant experience, and strong leadership and communication skills; knowledge of

Qualificações

• Bachelor’s degree or above in Administration or related field.
• Minimum 3 years of experience in Administration or Engineering/Construction Management.
• Strong team management and communication skills; experience in IFM or Service Management preferred.
• Knowledge of Chinese corporate culture is a plus.

Responsabilidades

• Oversee daily operations of office facilities and meeting room management.
• Lead office relocation projects and transition planning.
• Supervise FM services including cleaning and maintenance.
• Manage emergencies and safety protocols.
• Handle budgets, procurement, rent payments, and utilities.
• Administer parking benefits program and related payments.
• Coordinate events and ad-hoc administrative tasks.

Conhecimentos

Team management

Communication

Service Management

Formação académica

Bachelor’s degree or above in Administration or related fields

Engineering/Construction Management background

Ferramentas

IFM knowledge

Descrição da oferta de emprego

1. Workplace Management: Oversee the daily operations of office facilities, including layout optimization, workstation allocation, and meeting room management. Lead office relocation projects and transition planning. Supervise soft Facilities Management (FM) services covering cleaning, maintenance, and emergency response to ensure comprehensive workplace support.

2. Employee Support: Address day-to-day employee inquiries and challenges. Provide standardized and customized administrative solutions to continuously enhance service satisfaction.

3. Environment & Safety: Maintain high standards of the office environment and manage emergencies effectively. Assist in implementing safety protocols and oversee the management and performance evaluation of third-party service providers.

4. Budget & Procurement: Manage office-related budgets and expenditures. Handle equipment maintenance, fixed asset tracking, and office supplies procurement. Ensure timely and accurate payment of rent, property management fees, and utilities, while controlling costs and improving operational efficiency.

5. Parking Benefits: Administer the employee parking benefits program, including eligibility verification, coordination with property management for registration procedures, and processing related payments.

6. General Administration: Organize and execute various ad-hoc administrative tasks as required.

7. Events & Coordination: Collaborate with functional departments to support leadership in organizing meetings and events, including catering arrangements, venue setup, and fostering a positive workplace atmosphere.

Requirements:

• 1. Bachelor’s degree or above; background in Administration or related fields is preferred.
• 2. Minimum 3 years of experience in Administration or Engineering/Construction Management.
• 3. Strong team management and communication skills; experience in Integrated Facilities Management (IFM) or Service Management is highly preferred.
• 5. Knowledge of Chinese corporate culture is a plus.