Executive Assistant, MD

Empresa Confidencial; São Paulo; Presencial; BRL 90 000 - 130 000; Tempo integral

Resumo da oferta

Empresa Confidencial in São Paulo, Brazil, seeks an Executive Assistant to provide strategic support to senior leadership. The role requires discreet, proactive organization and cross-functional coordination.

Responsibilities include managing complex calendars, arranging national and international travel, organizing meetings and events, preparing minutes and reports, and supporting expense reconciliations. Fluent English and advanced MS Office skills are required.

Qualificações

• Bachelor's degree required.
• Proven experience supporting Directors, VPs, or C‑level executives.
• Fluent English (written and spoken).
• Advanced Microsoft Office skills and experience with collaboration tools.

Responsabilidades

• Manage complex executive calendars and schedules.
• Coordinate national and international travel arrangements.
• Organize meetings, conferences, and executive events.
• Prepare meeting minutes, presentations, and reports.
• Support expense management and travel reconciliations.
• Act as a liaison between senior leadership and internal stakeholders.
• Handle confidential information with professionalism and discretion.

Conhecimentos

Calendar management

Travel coordination

Meeting support

Executive support

English proficiency

MS Office

Collaborative tools

Formação académica

Bachelor's degree

Ferramentas

MS Office

Collaboration tools

Descrição da oferta de emprego

Opportunity | Executive Assistant to Senior Leadership

We are seeking a highly organized, proactive, and discreet Executive Assistant to provide strategic support to senior leadership within a leading multinational organization.

Key Responsibilities

• Manage complex executive calendars and schedules
• Coordinate national and international travel arrangements
• Organize meetings, conferences, and executive events
• Prepare meeting minutes, presentations, and reports
• Support expense management and travel reconciliations
• Act as a key liaison between senior leadership and internal stakeholders
• Handle sensitive and confidential information with professionalism and discretion

Requirements

• Bachelor's degree completed
• Proven experience supporting Directors, Vice Presidents, or C-Level Executives
• Fluent English (written and spoken)
• Advanced Microsoft Office skills and experience with collaboration tools
• Strong organizational, communication, and multitasking abilities
• Ability to work in a fast-paced environment while managing competing priorities