Senior Executive Assistant

Citi; São Paulo; Presencial; BRL 42 000 - 66 000; Tempo integral

Resumo da oferta

Citi in São Paulo is seeking an experienced Administrative Support professional to back a senior manager and the department. You will manage calendars, coordinate meetings and travel, and prepare materials for leadership reviews.

The role requires excellent MS Office skills, clear written and verbal communication, and the ability to learn new systems quickly. You will also handle expense reports, procurement processes, and ad-hoc projects while ensuring compliance and risk awareness.

Qualificações

• Previous office administration experience in a large/complex financial services org.
• High proficiency in Microsoft Office suite.
• Clear and concise written and verbal communication.
• Ability to quickly learn new systems.
• Self-motivated with strong attention to detail.

Responsabilidades

• Supports a C16 level manager and generally supports an entire department.
• Manages day-to-day calendar of senior management.
• Coordinates executive appointments, meetings, receptions and conference calls.
• Prepares and reviews meeting materials and correspondence.
• Assists in creating/modifying presentations, spreadsheets, and other documents.
• Coordinates travel arrangements; prepare and distribute schedules/agendas for travel.
• Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system.
• Orders supplies and processes invoices through Procure to Pay system.
• Processes and follows up on Virtual Requests.
• Assists in ad-hoc reports and special projects as needed.
• Trains, coaches or guides other administrative staff when required.
• Demonstrates compliance and risk awareness in decision making.

Conhecimentos

Microsoft Office

Written & verbal communication

Detail oriented

Self-motivated

Systems learning

Formação académica

Bachelor's degree

Ferramentas

Procure to Pay system

Travel and Entertainment Expense system

Descrição da oferta de emprego

Responsibilities

• Directly supports a C16 level manager and generally supports an entire department
• Manages day to day calendar(s) of senior management
• Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls
• May prepare and review materials and correspondence for meetings
• Assist with creation/modification of presentations, spreadsheets, and other various documents
• Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
• Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
• Orders supplies and process invoices through Procure to Pay system
• Process and follow-up on Virtual Requests
• Assists in ad-hoc reports special projects as needed
• Trains, coaches or guides other administrative staff when required
• Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.

Qualifications

• Previous office administration experience preferably within a large and complex financial services or similar organization
• Highly proficient in Microsoft Office
• Consistently demonstrates clear and concise written and verbal communication skills
• Demonstrated ability to quickly gain command of new systems
• Self-motivated and detail oriented

Education

• Bachelor's/University degree or equivalent experience

Job Family Group

Business Strategy, Management & Administration

Job Family

Administrative Support

Time Type

Full time

Most Relevant Skills

Please see the requirements listed above.

Other Relevant Skills

For complementary skills, please see above and/or contact the recruiter.

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