Senior Executive Assistant

Opalbuys.com; Brasil; Remote; BRL 80,000 - 100,000; Full time

Job summary

A leading remote company is looking for a Senior Executive Assistant to support the CEO. This role demands fluency in English, strong organizational skills, and proficiency in AI and Google Workspace. The candidate will manage calendars, prepare reports, and ensure efficient operations within the team. Experience supporting C-level executives for over 5 years is preferred. Successful candidates will thrive in a fast-paced environment and proactively solve problems, ensuring zero calendar conflicts and maintaining data integrity.

Qualifications

• 5+ years of experience supporting C-level executives.
• High expertise in Google Workspace and Excel.
• Exceptional verbal and written communication skills.

Responsibilities

• Manage the CEO’s calendar and personal schedules.
• Prepare and distribute regular performance reports.
• Assist with hiring and onboarding processes.
• Oversee all marketing channels.
• Creates and reviews Standard Operating Procedures (SOPs).
• Track data and project progress effectively.

Skills

Fluent English

Organizational skills

AI proficiency

Communication skills

Proactive attitude

Problem-solving

Confidentiality

Tools

Google Workspace

Excel

Job description

Overview

Company: Opalbuys Location: Remote Reports To: CEO

‼️ MUST SPEAK FLUENT ENGLISH

Opalbuys is seeking an experienced, proactive Senior Executive Assistant to serve as the strategic right-hand to our leadership. We are a lean, high-impact team, which means there is no room for "just a scheduler." We need a "force multiplier" who thrives in a small-team environment and isn\'t afraid to get their hands dirty.

This role is for a technical operator—someone who doesn\'t just use tools, but builds them. You should have a deep curiosity for AI and emerging technology, using it to automate workflows and develop custom AI-driven solutions that keep our lean team punchy and efficient. If you shy away from new tech, this isn\'t the seat for you. We need an operator who can build, break, and optimize systems in real-time.

The ideal candidate:

• Is an AI Champion: Comfortable using, developing, and integrating AI tools to replace manual labor.
• Possesses a fierce sense of urgency: You move at the speed of the market.
• Has an obsession with organized systems: You see chaos and instinctively build a process for it.
• Is unforgiving in taking initiative: You don\'t wait for permission to make things better.
• Is extremely resourceful: You find the "how" when others only see the "no."

Key Areas of Work

• General Operations
• Marketing Department
• Data, Systems & Project Tracking
• People, Culture & HR Coordination

Key Responsibilities

• Manage the CEO, Company, and Personal calendars
• Prepare and distribute regular reports such as scorecards
• Prepare and review with team company scorecards, data analysis, and MISC reports
• Oversee and manage all marketing channels
• Assist with Hiring/ Onboarding
• Assist with Managing the CRM
• Creating SOPs
• Proactive problem solving
• Assisting with Transaction Coordination
• Many more

Candidate Requirements

• Experience: 5+ years supporting C-level executives, preferably in a fast-paced or real-time environment (Real Estate experience is a plus, but not required).
• Technical Proficiency: High expertise in Google Workspace, Excel, AI
• Communication: Exceptional written and verbal communication skills; ability to represent the CEO professionally to buyers and partners.
• The "EA Mindset": *
• Proactive: You don\'t wait for instructions; you see a gap and fill it.
• Urgency: You understand that time is the CEO\'s most valuable asset.
• Confidentiality: Absolute discretion regarding sensitive business and personal data.
• Precision: You catch the small details that others miss.

What Success Looks Like

• The CEO\'s "Mental Load" is reduced: They can focus entirely on high-level strategy because they trust you have the details covered.
• Zero Calendar Conflicts: Meetings run on time with all participants prepared and present.
• Data Integrity: The leadership team has accurate, real-time visibility into business performance every morning.