Executive Assistant (Advanced Chinese Mandatory)

Didi-Global-; São Paulo; Presencial; BRL 120 000 - 160 000; Tempo integral

Resumo da oferta

DiDi Global is seeking an experienced Executive Assistant to support our leadership team in São Paulo. You will manage complex calendars, arrange travel, prepare presentations, and liaise with internal and external stakeholders to ensure smooth operations.

Ideal candidates have 5+ years of executive support experience, exceptional organizational skills, and fluency in English, Chinese, and Portuguese. This role offers exposure to a multinational environment and opportunities to drive process

Qualificações

• Bachelor's degree in Business Administration, Communications, or related field.
• 5+ years of experience in executive-level administrative support.
• Excellent organizational and time-management skills.
• Strong written and verbal communication.
• High level of discretion and confidentiality.
• Proficiency with Microsoft Office Suite, Google Workspace, and calendar tools.
• Ability to work independently and adapt to changing needs.
• Experience supporting multiple executives in multinational environments.
• Fluency in English, Chinese (native-level) and Portuguese (native-level).

Responsabilidades

• Manage and coordinate complex calendars, meetings, and travel arrangements.
• Prepare agendas, presentations, reports, and meeting notes as needed.
• Serve as a liaison between the executive and internal/external stakeholders.
• Track key deadlines, deliverables, and follow-ups to ensure smooth execution of projects.
• Manage confidential information with discretion and professionalism.
• Coordinate logistics for events, team meetings, and company-wide communications.
• Support with expense reporting and procurement processes.
• Identify and implement process improvements to increase efficiency.

Conhecimentos

Calendar management

Travel coordination

Stakeholder liaison

Meeting coordination

Written communication

Discretion & confidentiality

Multilingual communication

Formação académica

Bachelor’s degree in Business Administration, Communications, or related field

Ferramentas

Microsoft Office Suite

Google Workspace

Calendar tools

Concur (expense system)

Descrição da oferta de emprego

Company Overview

If you see technology as a way to smooth your path in life, our team does too: Your Path, Our Journey.

We believe in technology that connects talented people who embrace diversity to create and share paths we don't even know about (yet!). We work to generate value not only for our users but, above all, for the communities we serve and for society as a whole, making every day better for everyone with mobility and delivery services (99) or digital payments (99Pay).

To make life easier for millions of people every day, since 2018, we have been part of DiDi DiDi Global Inc., the world’s leading mobility technology platform. We are pioneers in creating innovative solutions that start in Brazil and scale up to make a positive impact in more than 12 countries where DiDi operates. This innovation encompasses sustainability, safety, artificial intelligence, financial markets, and much more.

Whether building projects from scratch or improving our solutions, we enjoy challenges that give us butterflies, which is why we work at a fast pace with respect, collaboration, and good humor. Along this journey, we also draw strength from diverse experiences and opinions to grow together, fail quickly, learn, and adjust the course to create solutions that deliver even better results.

Team Overview

We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to support our leadership team. This is a great opportunity for someone with 5+ years of experience who thrives in a fast-paced environment and is passionate about providing high-quality administrative and operational support.

Role Responsibilities

• Manage and coordinate complex calendars, meetings, and travel arrangements;
• Prepare agendas, presentations, reports, and meeting notes as needed;
• Serve as a liaison between the executive and internal/external stakeholders;
• Track key deadlines, deliverables, and follow-ups to ensure smooth execution of projects;
• Manage confidential information with discretion and professionalism;
• Coordinate logistics for events, team meetings, and company-wide communications;
• Support with expense reporting and procurement processes;
• Identify and implement process improvements to increase efficiency.

Role Qualifications

• Bachelor’s degree in Business Administration, Communications, or related field;
• 5+ years of experience in executive-level administrative support;
• Exceptional organizational and time-management skills;
• Strong written and verbal communication skills;
• High level of discretion and confidentiality;
• Proficiency with Microsoft Office Suite, Google Workspace, and calendar tools;
• Ability to work independently, prioritize tasks, and adapt to changing needs;
• Experience supporting multiple executives or working in multinational environments;
• Well versed with expense systems (e.g., Concur);
• Fluency in English, Chinese (native-level) and Portuguese (native-level).

EEO Statement

• We create customer value - We strive to always create valuable experiences for our users in everything we do. Our focus is to always innovate new experiences that are safe, pleasant, and efficient.
• We are data-driven - We are strong believers in making informed decisions, that’s why we are data-driven. We can better navigate the business landscape strategically by analyzing valuable metrics.
• We believe in Win-win Collaboration - Success is a team sport. When we work to help our partners and colleagues win, we win, too. While keeping everyone's best interest at heart, we communicate with candor and execute with excellence in all we do.
• We believe in integrity - Integrity is at the very core of our business. We are people who always want to do the right thing. Our intentions are sincere, we speak our minds and listen to each other.
• We always strive to do better. That means venturing beyond our comfort zones, learning from our mistakes, and helping each other grow.
• We believe in Diversity and Inclusion - Diversity is one of our biggest strengths. Our differences are what makes us distinct. We respect each other and believe in equal opportunities for all.

Diversity & Inclusion

Diversity is not a future vision or a wish for something we want someday; it is a non-negotiable value of who we are today.

We embrace inclusion, plurality, and respect, and to achieve this, we rely on the governance of the Diversity Committee, which works alongside HR, our leadership, and identity groups - 99Adapta, 99Afro, 99Colors, 99Womem, and 99Familys.

This is our ongoing journey, with much more still to come.

We reinforce that this position is open to everyone, including pregnant people and people with disabilities (PwD).

I acknowledge that prior to submitting this application, I have read and accepted the Privacy Notice for Candidates which is available on https://careers.didiglobal.com/terms