Senior Executive Assistant

Citigroup Inc.; São Paulo; Presencial; BRL 120 000 - 180 000; Tempo integral

Resumo da oferta

Citigroup Inc. in São Paulo seeks a Senior Executive Assistant to provide high-level administrative support to a C-suite level manager and the department.

You will manage busy calendars, arrange travel, coordinate meetings and conferences, prepare materials, and handle expense reporting, invoices, and ad-hoc projects with precision and professionalism.

Qualificações

• Experience in office administration, preferably in a large/complex financial services environment.
• Highly proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Clear and concise written and verbal communication skills.
• Ability to quickly gain command of new systems and processes.
• Self-motivated and detail oriented.

Responsabilidades

• Directly supports a C16 level manager and generally supports an entire department.
• Manages day to day calendar(s) of senior management.
• Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls.
• May prepare and review materials and correspondence for meetings.
• Assist with creation/modification of presentations, spreadsheets, and other documents.
• Coordinates travel arrangements; prepare and distribute schedules/agendas for travel.
• Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system.
• Orders supplies and processes invoices through Procure to Pay system.
• Process and follow-up on Virtual Requests.
• Assists in ad-hoc reports and special projects as needed.
• Trains, coaches or guides other administrative staff when required.
• Ensures risk awareness and compliance with laws, policies and regulations.

Conhecimentos

Executive support

Calendar management

Communication skills

Attention to detail

Formação académica

Bachelor's degree or equivalent

Ferramentas

Microsoft Office

Descrição da oferta de emprego

The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.

Responsibilities:

• Directly supports a C16 level manager and generally supports an entire department
• Manages day to day calendar(s) of senior management
• Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls
• May prepare and review materials and correspondence for meetings
• Assist with creation/modification of presentations, spreadsheets, and other various documents
• Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
• Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
• Orders supplies and process invoices through Procure to Pay system
• Process and follow-up on Virtual Requests
• Assists in ad-hoc reports special projects as needed
• Trains, coaches or guides other administrative staff when required
• Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.

Qualifications:

• Previous office administration experience preferably within a large and complex financial services or similar organization
• Highly proficient in Microsoft Office
• Consistently demonstrates clear and concise written and verbal communication skills
• Demonstrated ability to quickly gain command of new systems
• Self-motivated and detail oriented

Education:

• Bachelor's/University degree or equivalent experience

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Job Family Group:

Business Strategy, Management & Administration

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Job Family:

Administrative Support

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Time Type:

Full time

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Most Relevant Skills

Please see the requirements listed above.

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Other Relevant Skills

For complementary skills, please see above and/or contact the recruiter.

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