Executive Assistant

Learntastic; Brasil; On-site; BRL 100,000 - 145,000; Full time

Job summary

LearnTastic is seeking an organized Executive Assistant to support our senior leadership. This role acts as a strategic partner, driving priorities, managing operations, and ensuring smooth day-to-day execution.

You will coordinate complex calendars across time zones, arrange domestic and international travel, draft communications, track initiatives, and support strategic projects within a fast-growing, remote-friendly team. Work hours 9am–5pm CST.

Qualifications

• 3–6+ years experience as an Executive Assistant or similar role.
• Fluent in spoken and written English.
• Strong experience in calendar management, travel coordination, and project tracking.

Responsibilities

• Manage calendars across multiple time zones.
• Plan end-to-end travel domestically and internationally.
• Draft, review, and manage emails and correspondence.
• Track key initiatives and ensure deadlines.
• Support execution of strategic projects.

Skills

Calendar management

Travel coordination

Project tracking

Tools

Google Workspace

Notion

Slack

CRM tools

Job description

LearnTastic is a fast-growing online education platform providing accredited continuing-education and compliance courses for professionals across industries-from healthcare and construction to HR and education. With more than 1,000 courses and over a million learners served, LearnTastic is redefining accessible, self-paced learning. Our mission is to make professional development simple, engaging, and impactful-anytime, anywhere.

As part of our dynamic team, you’ll help shape the learning experiences that empower individuals and organizations nationwide. At LearnTastic, great design isn’t just about usability—it’s about transforming how people learn and grow.

We are looking for a highly organized, proactive, and sharp Executive Assistant to support senior leadership. This role goes beyond traditional admin work - you will act as a strategic partner, helping drive priorities, manage operations, and ensure smooth day-to-day execution.

Key Responsibilities

• Calendar & Scheduling Management
• Manage complex calendars across multiple time zones
• Prioritize meetings based on business impact
• Coordinate internal and external stakeholders
• Travel & Logistics
• End-to-end travel planning (domestic & international)
• Manage itineraries, bookings, visas, and last-minute changes
• Ensure seamless travel experience for leadership
• Communication Management
• Draft, review, and manage emails and correspondence
• Follow up with internal teams and external partners
• Act as a gatekeeper and point of contact
• Project & Execution Support
• Track key initiatives and ensure deadlines are met
• Drive follow-ups and accountability across teams
• Support execution of strategic projects
• Strategic Support
• Assist leadership in prioritization and decision-making
• Prepare summaries, notes, and action plans
• Anticipate needs and proactively solve problems

Requirements

• Fluent in spoken and written English
• 3–6+ years experience as an Executive Assistant or similar role
• Strong experience in:
  • Calendar management
  • Travel coordination
  • Project tracking
• Excellent organizational and multitasking skills
• High attention to detail and responsiveness
• Comfortable working in a fast-paced, dynamic environment

Nice to Have

• Experience supporting founders or senior executives
• Familiarity with tools like Google Workspace, Notion, Slack, CRM tools
• Experience working in remote or global teams

What We’re Looking For

• Highly proactive and ownership-driven
• Strong problem-solving mindset
• Ability to think ahead and stay two steps ahead of leadership
• Someone who can execute and drive outcomes, not just manage tasks

Work Timing - 9am - 5pm CST