Executive Assistant, Accounting

Amazon Servicos De Varejo Do Brasil Ltda.; São Paulo; On-site; BRL 90,000 - 120,000; Full time

Job summary

Amazon Servicos De Varejo Do Brasil Ltda. is seeking an experienced Executive Assistant to support senior leadership with high-level administrative tasks and strategic project coordination.

The role requires integrity, discretion, and the ability to work across time zones, with strong proficiency in Microsoft Office. The successful candidate will manage complex calendars, travel logistics, prepare presentations, and help streamline operations, while maintaining excellent communication with

Qualifications

• Bachelor's degree required.
• Fluent in English (C1+).
• Experience with executive-level calendar management.
• Experience as an Executive Assistant.
• Experience in senior leadership support.

Responsibilities

• Provide high-level administrative support to senior-level executives, ensuring seamless day-to-day operations.
• Manage complex calendars, priorities, and schedules with strong attention to detail and effective planning.
• Coordinate domestic and international travel arrangements, including itineraries and related logistics.
• Prepare and manage documents, presentations, reports, and communications using Outlook, Word, PowerPoint, and Excel.
• Quickly learn and leverage new tools and systems to improve efficiency and support business needs.
• Identify and implement processes that increase productivity, streamline workflows, and minimize operational churn.
• Support projects and programs by coordinating activities, tracking deliverables, and facilitating communication across stakeholders.

Skills

Microsoft Office

Executive calendar management

English fluency

Executive Assistant experience

Senior leadership support

Education

Bachelor's degree

Tools

Microsoft Office

Job description

This role requires superior attention to details, great organization and project management skills, and the ability to work independently on assignments with sound judgment. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior professionals are essential. A proven track-record in working across multiple time-zones at scale is a necessary trait.

The successful candidate will possess the ability to complete complex tasks quickly with little to no guidance. It will be necessary to react with appropriate urgency to situations that require a quick turnaround, be able to take effective action without having the full picture, and efficiently and proactively solve difficult or complex problems that affect people within the department or other related groups.

Key job responsibilities

• Provide high-level administrative support to senior-level executives, ensuring seamless day-to-day operations.
• Manage complex calendars, priorities, and schedules with strong attention to detail and effective planning.
• Coordinate domestic and international travel arrangements, including itineraries and related logistics.
• Prepare and manage documents, presentations, reports, and communications using Outlook, Word, PowerPoint, and Excel.
• Quickly learn and leverage new tools and systems to improve efficiency and support business needs.
• Identify and implement processes that increase productivity, streamline workflows, and minimize operational churn.
• Support projects and programs by coordinating activities, tracking deliverables, and facilitating communication across stakeholders.

BASIC QUALIFICATIONS

• Experience with Microsoft Office products and applications
• Experience with executive level calendar management
• Bachelor's degree
• Speak, write, and read fluently in English at C1 level or above
• Experience with Microsoft Office
• Experience as an Executive Assistant
• Experience in senior level leadership support

PREFERRED QUALIFICATIONS

• Experience in a fast-paced, high-tech company
• Experience managing multiple calendars

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