Executive Assistant

Amazon Servicos De Varejo Do Brasil Ltda.; São Paulo; Sur place; BRL 90 000 - 130 000; Plein temps

Résumé du poste

Amazon Servicos De Varejo Do Brasil Ltda. in São Paulo seeks an experienced Executive Assistant to senior-level and expatriate executives, providing high-level administrative support and ensuring seamless day-to-day operations. You will manage complex calendars, coordinate travel, and prepare documents using Outlook, Word, PowerPoint, and Excel.

The role requires fluency in English and prior EA experience in a fast-paced environment; familiarity with international travel logistics is a plus.

Qualifications

• Bachelor's degree required.
• Speak, write, and read English fluently at C1 level or above.
• Experience with Microsoft Office.
• Experience as an Executive Assistant.

Responsabilités

• Provide high-level administrative support to senior-level and expatriate executives, ensuring seamless day-to-day operations.
• Manage complex calendars, priorities, and schedules with strong attention to detail and effective planning.
• Coordinate domestic and international travel arrangements, including itineraries and related logistics.
• Prepare and manage documents, presentations, reports, and communications using Outlook, Word, PowerPoint, and Excel.
• Quickly learn and leverage new tools and systems to improve efficiency and support business needs.
• Identify and implement processes that increase productivity, streamline workflows, and minimize operational churn.
• Support projects and programs by coordinating activities, tracking deliverables, and facilitating communication across stakeholders.

Connaissances

Executive support

Calendar management

Travel coordination

English fluency

Formation

Bachelor's degree

Outils

Microsoft Office

Outlook

Word

PowerPoint

Excel

Description du poste

This role requires superior attention to details, great organization and project management skills, and the ability to work independently on assignments with sound judgment. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior professionals are essential. A proven track‑record in working across multiple time‑zones at scale is a necessary trait.

Key job responsibilities

• Provide high-level administrative support to senior-level and expatriate executives, ensuring seamless day-to-day operations.
• Manage complex calendars, priorities, and schedules with strong attention to detail and effective planning.
• Coordinate domestic and international travel arrangements, including itineraries and related logistics.
• Prepare and manage documents, presentations, reports, and communications using Outlook, Word, PowerPoint, and Excel.
• Quickly learn and leverage new tools and systems to improve efficiency and support business needs.
• Identify and implement processes that increase productivity, streamline workflows, and minimize operational churn.
• Support projects and programs by coordinating activities, tracking deliverables, and facilitating communication across stakeholders.

BASIC QUALIFICATIONS

• Bachelor's degree
• Speak, write, and read fluently in English at C1 level or above
• Experience with Microsoft Office
• Experience as an Executive Assistant

PREFERRED QUALIFICATIONS

• Experience in a fast-paced, high-tech company
• Experience managing multiple calendars

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