CEO Executive Assistant

Empresaconfidencial; São Paulo; Hybrid; BRL 120,000 - 180,000; Full time

Job summary

Empresaconfidencial is seeking an Executive Assistant to provide strategic administrative support to our CEO and leadership team. This role goes beyond traditional administrative duties, acting as a trusted partner to optimize executive effectiveness and ensure priorities are executed smoothly.

You will manage calendars, prepare presentations, coordinate domestic and international travel, support cross-functional initiatives, and handle invoices with precision.

Qualifications

• Bachelor's degree or equivalent in a relevant field.
• Experience supporting senior executives in dynamic environments.
• Strong communication and organizational skills.

Responsibilities

• Manage CEO and leadership calendars, prioritizing commitments and coordinating meetings and events.
• Prepare high-quality presentations, reports, and executive communications for stakeholders.
• Coordinate domestic and international travel logistics and expense processing.
• Support cross-functional initiatives and executive projects with internal teams.
• Maintain confidentiality and professional discretion in all interactions.

Skills

Calendar management

Presentation preparation

Travel coordination

Stakeholder management

Microsoft 365

Independent yet collaborative

Discretion & professionalism

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft 365

Job description

Are you a highly organized professional who thrives in fast-paced environments and enjoys partnering with senior leaders to drive business success?

We are looking for an Executive Assistant to provide strategic administrative support to our CEO and executive leadership team. This role goes beyond traditional administrative responsibilities, serving as a trusted partner who helps optimize executive effectiveness, streamline operations, and ensure key business priorities are executed seamlessly.

What You'll Do

As a key member of our team, you will:

• Partner closely with senior leadership to manage complex calendars, prioritize commitments, and coordinate critical meetings and events.
• Prepare high-quality presentations, reports, executive communications, and business materials for leadership and stakeholder engagement.
• Coordinate domestic and international travel, ensuring flawless logistics and efficient execution.
• Support cross-functional initiatives, executive projects, workshops, and corporate events in collaboration with internal teams.
• Manage invoices, expense reports, purchase orders, and administrative processes with accuracy and attention to detail.
• Act as a central point of communication, maintaining professionalism, discretion, and exceptional service in all interactions.
• Handle highly confidential information with sound judgment, integrity, and business acumen.

What We're Looking For

• Advanced Spanish (preferred)
• Strong proficiency in Microsoft 365 (Outlook, PowerPoint, Excel, OneDrive)
• Exceptional organizational and multitasking abilities
• Strong stakeholder management and interpersonal skills
• Ability to work independently while thriving in a collaborative environment

Education & Experience

• Bachelor's degree in Business Administration, Executive Secretariat, or a related field
• Proven experience supporting senior executives and leadership teams in dynamic corporate environments

Why Join Us?

This is a unique opportunity to work closely with executive leadership, gain visibility across the organization, and play a critical role in enabling strategic business success.

If you are proactive, resourceful, and passionate about delivering excellence, we'd love to hear from you.

Work Model: Minimum of 3 days per week in the office.