Executive Assistant

Amazon Inc.; São Paulo; Presencial; BRL 90 000 - 130 000; Tempo integral

Resumo da oferta

Amazon Inc. is seeking a detail-oriented Executive Assistant to support senior leaders and expatriate executives in Sao Paulo, Brazil. This role emphasizes independent work, high integrity, and cross-time-zone coordination to ensure seamless day-to-day operations.

Responsibilities include managing complex calendars, coordinating travel, preparing presentations, and driving efficient workflows across stakeholders while maintaining confidentiality and discretion in all matters.

Qualificações

• Bachelor's degree is required.
• Fluent in English (C1+).
• Experience with Microsoft Office software.

Responsabilidades

• Provide high-level administrative support to senior executives and expatriates.
• Manage complex calendars, priorities, and schedules with attention to detail.
• Coordinate domestic and international travel arrangements and logistics.
• Prepare documents, presentations, reports, and communications using Outlook, Word, PowerPoint, and Excel.
• Learn and leverage new tools to improve efficiency and support business needs.
• Identify processes to increase productivity and minimize churn.
• Coordinate activities, track deliverables, and facilitate communication across stakeholders.

Conhecimentos

Executive support

Calendar management

Travel coordination

MS Office

English fluency

Formação académica

Bachelor's degree

Ferramentas

Microsoft Office

Descrição da oferta de emprego

This role requires superior attention to details, great organization and project management skills, and the ability to work independently on assignments with sound judgment. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior professionals are essential. A proven track-record in working across multiple time-zones at scale is a necessary trait.

The successful candidate will possess the ability to complete complex tasks quickly with little to no guidance. It will be necessary to react with appropriate urgency to situations that require a quick turnaround, be able to take effective action without having the full picture, and efficiently and proactively solve difficult or complex problems that affect people within the department or other related groups.

Key job responsibilities

• Provide high-level administrative support to senior-level and expatriate executives, ensuring seamless day-to-day operations.
• Manage complex calendars, priorities, and schedules with strong attention to detail and effective planning.
• Coordinate domestic and international travel arrangements, including itineraries and related logistics.
• Prepare and manage documents, presentations, reports, and communications using Outlook, Word, PowerPoint, and Excel.
• Quickly learn and leverage new tools and systems to improve efficiency and support business needs.
• Identify and implement processes that increase productivity, streamline workflows, and minimize operational churn.
• Support projects and programs by coordinating activities, tracking deliverables, and facilitating communication across stakeholders.

Basic Qualifications

• Bachelor's degree
• Speak, write, and read fluently in English at C1 level or above
• Experience with Microsoft Office
• Experience as an Executive Assistant

Preferred Qualifications

• Experience in a fast-paced, high-tech company
• Experience managing multiple calendars

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status. Veterans, military spouses, and people with disabilities are encouraged to apply.