Executive Assistant, Accounting

Amazon; São Paulo; On-site; BRL 90,000 - 120,000; Full time

Job summary

Amazon Servicos de Varejo do Brasil Ltda. in São Paulo seeks an experienced Executive Assistant to provide high-level administrative support to senior executives, manage calendars, coordinate travel, and prepare documents using Outlook, Word, PowerPoint and Excel.

The role requires exceptional organization, discretion with confidential information, and fluency in English at C1 level, with a track record supporting leaders across time zones in a fast-paced tech environment.

Qualifications

• Experience with executive level calendar management.
• Bachelor's degree required; fluency in English (C1).
• Prior experience as an Executive Assistant or senior leadership support.
• Strong proficiency with Microsoft Office and document preparation.

Responsibilities

• Provide high-level administrative support to senior-level executives.
• Manage complex calendars, priorities, and schedules with detail.
• Coordinate domestic and international travel arrangements and logistics.
• Prepare documents, presentations, reports, and communications using Outlook, Word, PowerPoint, and Excel.
• Learn and leverage new tools to improve efficiency and support business needs.
• Identify processes to increase productivity and reduce churn.
• Support projects and programs by coordinating activities and tracking deliverables.

Skills

Executive support experience

Calendar management

Travel coordination

Microsoft Office proficiency

English proficiency C1

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

Description

This role requires superior attention to details, great organization and project management skills, and the ability to work independently on assignments with sound judgment. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior professionals are essential. A proven track-record in working across multiple time-zones at scale is a necessary trait. The successful candidate will possess the ability to complete complex tasks quickly with little to no guidance. It will be necessary to react with appropriate urgency to situations that require a quick turnaround, be able to take effective action without having the full picture, and efficiently and proactively solve difficult or complex problems that affect people within the department or other related groups.

Key job responsibilities

• Provide high-level administrative support to senior-level executives, ensuring seamless day-to-day operations.
• Manage complex calendars, priorities, and schedules with strong attention to detail and effective planning.
• Coordinate domestic and international travel arrangements, including itineraries and related logistics.
• Prepare and manage documents, presentations, reports, and communications using Outlook, Word, PowerPoint, and Excel.
• Quickly learn and leverage new tools and systems to improve efficiency and support business needs.

Identify and implement processes that increase productivity, streamline workflows, and minimize operational churn.

Project & Program Support

• Support projects and programs by coordinating activities, tracking deliverables, and facilitating communication across stakeholders.

Basic Qualifications

• Experience with Microsoft Office products and applications
• Experience with executive level calendar management
• Bachelor's degree
• Speak, write, and read fluently in English at C1 level or above
• Experience with Microsoft Office
• Experience as an Executive Assistant
• Experience in senior level leadership support

Preferred Qualifications

• Experience in a fast-paced, high-tech company
• Experience managing multiple calendars

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.

Company

- Amazon Servicos de Varejo do Brasil Ltda.

Job ID: A10571371