Events and Activations Assistant

Jobtailor; São Paulo; Presencial; BRL 39 000 - 73 000; Tempo integral

Resumo da oferta

Jobtailor in São Paulo seeks an Event Coordinator to organize logistics for brand activations, manage timelines and production, coordinate suppliers, and ensure on-site success.

You will handle budgets, quotes, contracts, and cross‑functional communication, while maintaining organized records and schedules. Strong Excel/Word skills and an ability to adapt to changing plans are essential. Availability to attend events in person is required.

Qualificações

• Bachelor’s degree completed or in progress in a related field.
• Strong organizational skills and attention to detail.
• Excellent communication and ability to build relationships with diverse people.
• Proactive, self-motivated, and eager to learn.
• Ability to manage multiple demands and deadlines.
• Agility and adaptability to changes and unexpected situations.
• Ability to work as part of a team and communicate with different departments.
• Intermediate proficiency in Word and Excel.
• Availability to attend events in person, including setups and breakdowns.
• Prior experience in events, activations, production or related areas is a plus.
• Experience negotiating with suppliers is a plus.
• Experience with event logistics and organization is a plus.

Responsabilidades

• Organize operational logistics for events and activations for the group’s brands.
• Prospect strategic partnerships.
• Manage suppliers, prepare budgets, and monitor deliveries and setups.
• Conduct research, obtain quotes, and support negotiations and contracting.
• Organize and update spreadsheets, documents, and event information.
• Create and manage schedules, checklists, and production timelines.
• Organize and order products, promotional items, materials, and other supplies required for activations.
• Monitor the production of printed and other event materials, ensuring deadlines are met.
• Coordinate events, ensuring everything runs according to plan.
• Oversee setups and breakdowns, resolving unexpected issues efficiently.
• Contribute ideas to optimize costs, improve processes, and enhance event experiences.

Conhecimentos

Organizational skills

Communication skills

Proactive mindset

Team collaboration

Attention to detail

Agility & adaptability

Microsoft Excel

Microsoft Word

Multitasking

Formação académica

Bachelor’s degree in Event Management

Related field (Marketing, Business Administration, Communications)

Ferramentas

Microsoft Word

Microsoft Excel

Descrição da oferta de emprego

• Organize the operational logistics for events and activations for the group’s brands.
• Prospect strategic partnerships.
• Manage suppliers, prepare budgets, and monitor deliveries and setups.
• Conduct research, obtain quotes, and communicate with suppliers and partners, supporting negotiations and contracting.
• Organize and update spreadsheets, documents, and event information.
• Create and manage schedules, checklists, and production timelines.
• Organize and order products, promotional items, materials, and other supplies required for activations.
• Monitor the production of printed and other event materials, ensuring production and delivery deadlines are met.
• Coordinate events, ensuring everything runs according to plan.
• Oversee setups and breakdowns, resolving unexpected issues efficiently.
• Contribute ideas to optimize costs, improve processes, and enhance event experiences.

Requirements

• Bachelor’s degree completed or in progress, preferably in Event Management, Marketing, Business Administration, Communications, Tourism, or a related field.
• Strong organizational skills and attention to detail.
• Excellent communication skills and the ability to build relationships with a diverse range of people.
• Proactive, self-motivated, and eager to learn.
• Ability to manage multiple demands and deadlines simultaneously.
• Agility and adaptability when dealing with changes and unexpected situations.
• Ability to work effectively as part of a team and communicate with different departments.
• Intermediate proficiency in Microsoft Word and Excel.
• Availability to attend events in person, including setups and breakdowns when necessary.
• Previous experience in events, activations, production, or related areas is a plus.
• Experience communicating and negotiating with suppliers is a plus.
• Experience with event logistics and organization is a plus.

Core Competencies

Demonstrates strong organizational skills and attention to detail in managing event logistics, supplier negotiations, and production timelines. Proficient in Microsoft Word and Excel, with the ability to coordinate multiple demands and adapt to changing situations effectively.

Highest-signal resume keywords

• Event Logistics Management
• Supplier Negotiation
• Budget Preparation
• Microsoft Excel Proficiency
• Organizational Skills

ATS Optimization Keywords

Hard Skills

• Event Coordination
• Budget Management
• Production Timeline Management
• Research and Quote Acquisition
• Spreadsheet Organization

Soft Skills

• Excellent Communication
• Proactive Attitude
• Team Collaboration
• Attention to Detail
• Agility and Adaptability

Industry Keywords

• Event Management
• Activations
• Supplier Management
• Promotional Items
• Production Deadlines

Tools & Technologies

• Microsoft Word
• Microsoft Excel