Events and Activations Assistant

Jobtailor; Florianópolis; Presencial; BRL 39 000 - 61 000; Tempo integral

Resumo da oferta

Jobtailor is seeking an events logistics coordinator in Florianópolis to organize operational logistics for activations, manage vendor relations, and coordinate production timelines. You will handle quotes, scheduling, and on-site setup, while collaborating with multiple departments to optimize costs and processes.

Ideal candidates have a background in event management or related fields, strong organizational and communication skills, and a proactive, team-oriented mindset.

Qualificações

• Bachelor's degree in Event Management or related field.
• Strong organizational skills and attention to detail.
• Excellent communication and stakeholder relationship abilities.
• Proactive mindset and willingness to learn.
• Ability to manage multiple deadlines simultaneously.
• Agile and resourceful in handling changes and issues.
• Experience coordinating events or activations is a plus.
• Experience negotiating with vendors is advantageous.

Responsabilidades

• Organize operational logistics for events and activations across brands.
• Prospect strategic partnerships and manage vendor relationships.
• Prepare quotes, monitor deliveries, and oversee setup.
• Support negotiations and contracting with vendors and partners.
• Organize and update spreadsheets, documents, and event data.
• Create schedules, checklists, and production timelines.
• Coordinate production of promotional items and materials.
• Monitor production deadlines and ensure timely delivery.
• Coordinate events end-to-end, including setup and teardown.
• Contribute ideas to optimize costs and improve processes.

Conhecimentos

Event Logistics Management

Vendor Negotiation

Project Coordination

Microsoft Word Proficiency

Microsoft Excel Proficiency

Organizational Skills

Formação académica

Bachelor's Degree in Event Management

Bachelor's Degree in Marketing

Bachelor's Degree in Business Administration

Bachelor's Degree in Communications

Bachelor's Degree in Tourism

Ferramentas

Microsoft Word

Microsoft Excel

Descrição da oferta de emprego

Responsibilities

• Organize the operational logistics for events and activations for the group's brands.
• Prospect strategic partnerships.
• Manage vendors, prepare quotes, and monitor deliveries and setup.
• Conduct research, request quotes, and communicate with vendors and partners, supporting negotiations and contracting.
• Organize and update spreadsheets, documents, and event information.
• Create and manage schedules, checklists, and production timelines.
• Organize and request products, promotional items, materials, and other items needed for activations.
• Monitor the production of printed and other event materials, ensuring production and delivery deadlines are met.
• Coordinate events, ensuring everything runs according to plan.
• Oversee setup and teardown and promptly resolve unforeseen issues.
• Contribute ideas to optimize costs, improve processes, and enhance event experiences.

Requirements

• Completed or ongoing bachelor's degree, preferably in Event Management, Marketing, Business Administration, Communications, Tourism, or a related field.
• Strong organizational skills and attention to detail.
• Excellent communication skills and the ability to build relationships with diverse stakeholders.
• Proactive mindset, initiative, and willingness to learn.
• Ability to manage multiple demands and deadlines simultaneously.
• Agility and resourcefulness when handling changes and unforeseen issues.
• Ability to work well in a team and communicate with different departments.
• Intermediate proficiency in Microsoft Word and Excel.
• Availability to attend events in person, including setup and teardown when necessary.
• Previous experience with events, activations, production, or related areas is a plus.
• Experience communicating and negotiating with vendors is a plus.
• Experience with event logistics and organization is a plus.

Core Competencies

Demonstrates strong organizational skills and attention to detail in managing event logistics, vendor negotiations, and production timelines. Proficient in Microsoft Word and Excel, with a proactive approach to problem‑solving and collaboration across teams.

Highest-signal resume keywords

• Event Logistics Management
• Vendor Negotiation
• Project Coordination
• Microsoft Excel Proficiency
• Organizational Skills

Hard Skills

• Event Management
• Production Coordination
• Research and Quote Preparation
• Schedule Management
• Budget Optimization

Soft Skills

• Excellent Communication
• Proactive Mindset
• Team Collaboration
• Attention to Detail
• Agility and Resourcefulness

Certifications & Qualifications

• Bachelor's Degree in Event Management
• Bachelor's Degree in Marketing
• Bachelor's Degree in Business Administration
• Bachelor's Degree in Communications
• Bachelor's Degree in Tourism

Industry Keywords

• Event Activations
• Vendor Management
• Production Deadlines
• Stakeholder Engagement
• Promotional Items