Centre Executive (North/Northeast)

E-Bridge Pre-School Pte Ltd; Região Norte; Presencial; BRL 113 000 - 158 000; Tempo integral

Resumo da oferta

E-Bridge Pre-School Pte Ltd in Woodlands is seeking a front desk and administrative assistant for a 6-month maternity cover. You will greet parents and visitors, handle inquiries about vacancies, fees and programs, and coordinate enrolment processes.

You will manage student records, process monthly finance tasks, assist with procurement and maintain documents for audit purposes. The role requires at least 2 years in administration, good English and a proficient MS Office user, with strong

Qualificações

• Minimum 3 GCE ‘O’ levels with at least B4 in English and a credit in a second language.
• At least 2 years experience in an administrative role.
• Good interpersonal skills and ability to relate to people from different cultures and languages.
• Excellent written and verbal communication skills.
• Able to work independently, multitask and adapt quickly in a fast-paced environment.
• Proficient in MS Office applications.
• Only Singapore Citizens need apply.

Responsabilidades

• Front office engagement of parents and visitors providing customer service and attendance recording.
• Provide information on vacancies, fees and programs and coordinate enrolment matters.
• Maintain accurate student information including family data and fees.
• Process monthly finance activities including fee invoicing, subsidies, and reconciliations.
• Manage procurement and store uniforms and stationery.

Conhecimentos

Interpersonal skills

Verbal & written communication

MS Office

Multitasking

Formação académica

GCE O' Levels

Descrição da oferta de emprego

< This is a 6-months maternity cover position. >
Working Location: Woodlands

Job Summary

• Front office engagement of parents and visitors providing customer service and daily attendance of the child

• Provide information and application process concerning vacancies, school fees and programs, including co-ordinating with statutory officers for application matters

• Facilitate parents’ application including calling parents up for enrolment concerning providing information and documents as well as planning for orientation sessions

• Maintain accurate students’ information concerning family information and fees

• Conduct monthly finance processes along fee collection invoices, giro deduction listing monthly, fee status reconciliation on subsidies and follow up on discrepancies

• Responsible for document safekeeping including children’s information for proper control and retrieval

• Responsible for the centre’s procurement

• Responsible for other administrative duties including storage of uniforms and stationaries.

• Support centre’s operational workflow

Main Roles & Responsibilities

1. Centre Support

• Meet and greet parents, students and visitors at the school

• Provide proper information about school fees and programs

• Handles queries from parents and provide necessary support

• Process children attendance daily

2. Administrative

Responsible for the all children and parent’s information in the Student Management Systems, that will

include the following:

• Children movements ranging from Enrolment, Withdrawal, Transfer, Change of program, Student Pass Application, Promotion of Children

• Fee Subsidy Applications

• Updating of School Fees

• Update of Vacancies into the system

• Maintaining centre documents including children’s personal information files (for audit purpose)

• Liaise with both external and internal stakeholders such as statutory board officers, to facilitate enrolment and subsidy/financial assistance application matters

• Responsible for proper storage of stationery and uniforms

• Perform front office general duties as may required

3. Enrolment:

• Administer the application of parent’s application towards calling parents up for enrolment (in accordance to priority sequence) when a vacancy arises.

• Follow up with parents on the documents and payment.

• Planning of orientation sessions for parents and the children

4. Finance and Procurement

• Issuing of invoices for purchases of uniforms etc

• Checking of monthly fee invoices

• Creating of monthly giro deduction listing, updating of monthly payment

• GSII monthly reconciliation

• Adding the correct subsidies discount for each child

• Follow-up on discrepancies for any over-payment or under-payment of subsidy as well as subsidies adjustments in CMS.

• Petty cash handling

• Purchase items from suppliers for capital expenditures, kitchen, stationery, events, etc Prepare Expenditure Requisition Forms and obtain price quotations from suppliers

Job Requirements

• Minimum 3 GCE ‘O’ levels with at least B4 in English and credit in a second language.

• At least 2 years experience in an administrative role.

• Good interpersonal skills, able to relate to people from different culture and languages.

• Good written and verbal communication skills.

• Able to work independently, multi-task and adapt quickly in a fast-paced environment.

• Able to handle confidential information with discretion and integrity.

• Proficient in MSOffice Applications.

• Only Singapore Citizens need apply.

We offer a competitive remuneration package plus benefits to the right candidate.