Asset Management Coordinator

LBD Engineering Pte Ltd; Região Norte; On-site; BRL 30,000 - 52,000; Full time

Job summary

We are seeking an Asset Management Coordinator to support the day-to-day administration of our construction machinery fleet in Brazil. You will coordinate repair and rental billing, sourcing spare parts, and handling supplier quotations with accuracy and prompt follow-up.

The role includes arranging PE inspections, maintaining up-to-date asset records, and coordinating with internal teams and suppliers. A detail-oriented, proactive candidate with 1–2 years’ experience and strong MS Office skills

Qualifications

• Requires 1–2 years of experience in administration, coordination or related role.
• Experience in construction, machinery, or equipment rental is a plus.
• Strong attention to detail and accuracy in billing, records and quotations.
• Proficient with MS Office, especially Excel and Word.
• Able to work independently and as part of a team with good follow-up skills.

Responsibilities

• Prepare and process billing for repairs, maintenance and related services.
• Coordinate with mechanics and departments for repair details and documentation.
• Source spare parts and repair materials from suppliers and obtain quotations.
• Follow up with suppliers on orders, deliveries and outstanding matters.
• Maintain accurate records of repair, maintenance and parts transactions.

Skills

Attention to detail

Organizational skills

Communication skills

MS Office proficiency

Billing administration

Tools

Microsoft Excel

Microsoft Word

Job description

We are looking for a detail-oriented, organized and efficient Asset Management Coordinator to support the day-to-day administrative and coordination functions of our construction machinery fleet.

The role involves coordinating machinery rental and repair billing, spare parts sourcing, supplier quotations, maintenance administration and inspection arrangements with Professional Engineers (PEs). The successful candidate should be comfortable handling multiple tasks, following up with different parties and ensuring that documentation and billing are accurate and completed promptly.

Key Responsibilities

1. Repair& Maintenance Administration

• Prepare and process billing for machinery repairs, maintenance and related services.
• Coordinate with mechanics and relevant departments to obtain repair details, job information and supporting documents.
• Source spare parts and repair-related materials from suppliers.
• Contact suppliers to check availability, pricing and lead times.
• Request and compare supplier quotations.
• Follow up with suppliers on orders, deliveries and outstanding matters.
• Maintain accurate records of repair, maintenance and spare parts transactions.

2.Machinery Rental Administration

• Prepare and process billing for machinery rental.
• Maintain accurate rental records, including machine deployment, rental periods and relevant supporting documentation.
• Coordinate with internal teams and customers regarding rental-related administrative matters.
• Follow upon outstanding rental documents and billing information.

3. PE Inspection & Compliance Coordination

• Coordinate with Professional Engineers (PEs) to arrange inspections and certifications for machinery.
• Schedule inspections and ensure machines are made available at the required time.
• Follow upon inspection reports, certificates and outstanding documentation.
• Maintain proper records of machinery inspection and certification status.
• Monitor upcoming inspection and certification expiry dates and coordinate renewals where required.

4. Asset Administration

• Maintain accurate and up-to-date records for construction machinery, including repair, maintenance, rental and inspection information.
• Ensure all relevant documents are properly filed and easily retrievable.
• Update asset records and internal systems promptly.
• Assist the Asset Department with general administrative and coordination duties.
• Support the team in improving the accuracy and efficiency of asset-related administrative processes.
• Perform any other administrative tasks as assigned.

Requirements

• Minimum
• 1–2 years of experience in administration, coordination, billing or a related role.

• Experience in the
• construction, machinery, engineering or equipment rental industry
• will be an advantage.

• Good administrative and organizational skills.
• Strong attention to detail and accuracy when handling billing, quotations and records.
• Able to manage multiple tasks and prioritize work effectively.
• Efficient, proactive and responsible with good follow-up skills.
• Comfortable communicating with suppliers, customers, mechanics, engineers and internal departments.
• Good written and verbal communication skills.
• Proficient in Microsoft Office, particularly Excel and Word.
• Able to work independently as well as part of a team.

We are looking for someone who is:

Key Personal Attributes

• Organized and systematic
• Detail-oriented and accurate
• Fast and efficient
• Proactive in following up
• Responsible and dependable
• Good at coordinating with different parties
• Able to work under pressure and meet deadlines
• Willing to learn and understand construction machinery and asset-related processes

The successful candidate will be expected to ensure:

Key Performance Areas

• Accurate and timely repair, maintenance and rental billing
• Timely sourcing and quotation of spare parts
• Effective supplier follow-up and coordination
• Timely arrangement of PE inspections and certifications
• Accurate and up-to-date machinery records
• Proper documentation and filing
• Efficient handling of day-to-day Asset Department administrative matters