Admin cum Project Coordinator

Saamco Maintenance Pte. Ltd.; Região Norte; Presencial; BRL 40 000 - 72 000; Tempo integral

Resumo da oferta

Saamco Maintenance Pte. Ltd. seeks a proactive Project Coordinator to streamline administration and field coordination across diverse projects.

You will manage documents, schedules and communications with management, project managers, site teams, clients and suppliers to ensure on-time delivery and accurate reporting. The role involves arranging meetings, maintaining records, and supporting procurement and payroll coordination.

Qualificações

• Diploma or equivalent qualification.
• 1–3 years of experience in project coordination or administration.
• Proficient in Microsoft Excel, Word, Outlook and PowerPoint.

Responsabilidades

• Coordinate daily project activities between Management, Project Managers, site teams, workers, clients, suppliers and subcontractors.
• Prepare and maintain project documents, reports, correspondence, meeting minutes, schedules, quotations, purchase orders and administrative records.
• Monitor project schedules, deadlines, work progress, manpower deployment, material deliveries and outstanding matters.
• Follow up closely with project and site teams to ensure assigned tasks are completed on schedule.
• Arrange project meetings, site appointments, inspections and other project-related activities.
• Maintain proper document control and filing for contracts, drawings, submissions, approvals, invoices, delivery orders and other project records.
• Prepare and submit required project documents to clients, consultants, main contractors and relevant authorities.
• Coordinate purchasing requirements, obtain quotations and follow up with suppliers on orders and deliveries.
• Assist with workers' attendance, timesheets, leave, training, passes and manpower documentation.
• Track project expenses, invoices, claims, variation orders and payment documentation in coordination with the Accounts team.
• Prepare weekly and monthly project progress and administrative reports for Management.
• Identify delays, outstanding matters or documentation issues and promptly highlight them to the Project Manager or Management.
• Maintain professional communication with customers and respond to project-related enquiries.
• Provide general administrative support including correspondence, data entry, filing, telephone enquiries and office coordination.
• Perform other project coordination and administrative duties assigned by Management.

Conhecimentos

Strong communication

Organizational skills

Follow-up skills

Multitasking

Formação académica

Diploma or equivalent qualification

Ferramentas

Microsoft Excel

Microsoft Word

Microsoft Outlook

PowerPoint

Descrição da oferta de emprego

Project Coordinator / Project Admin

Key Responsibilities

• Coordinate daily project activities between Management, Project Managers, site teams, workers, clients, suppliers and subcontractors.
• Prepare and maintain project documents, reports, correspondence, meeting minutes, schedules, quotations, purchase orders and administrative records.
• Monitor project schedules, deadlines, work progress, manpower deployment, material deliveries and outstanding matters.
• Follow up closely with project and site teams to ensure assigned tasks are completed on schedule.
• Arrange project meetings, site appointments, inspections and other project-related activities.
• Maintain proper document control and filing for contracts, drawings, submissions, approvals, invoices, delivery orders and other project records.
• Prepare and submit required project documents to clients, consultants, main contractors and relevant authorities.
• Coordinate purchasing requirements, obtain quotations and follow up with suppliers on orders and deliveries.
• Assist with workers' attendance, timesheets, leave, training, passes and manpower documentation.
• Track project expenses, invoices, claims, variation orders and payment documentation in coordination with the Accounts team.
• Prepare weekly and monthly project progress and administrative reports for Management.
• Identify delays, outstanding matters or documentation issues and promptly highlight them to the Project Manager or Management.
• Maintain professional communication with customers and respond to project-related enquiries.
• Provide general administrative support including correspondence, data entry, filing, telephone enquiries and office coordination.
• Perform other project coordination and administrative duties assigned by Management.

Requirements

• Diploma or equivalent qualification.
• Preferably 1–3 years of experience in project coordination, project administration or a similar role.
• Proficient in Microsoft Excel, Word, Outlook and PowerPoint.
• Strong communication, organisation, documentation and follow-up skills.
• Able to multitask, prioritise work and meet deadlines.
• Able to coordinate effectively with site personnel, clients, suppliers and subcontractors.
• Experience in construction, engineering, M&E, ACMV or project-based operations will be an advantage.