Office Coordinator - IK

Central Business Solutions, Inc; São Paulo; On-site; BRL 45,000 - 67,000; Part time

Job summary

Central Business Solutions, Inc is seeking a Facilities Analyst/Office Coordinator for an on-site, part-time role in Sao Paulo, Brazil. The position runs Monday through Thursday, eight hours per day, on-site with attendance required for seminars and events.

Responsibilities include reception duties, facility management support, safety compliance, and administrative tasks essential to operations and maintenance planning. Portuguese and English are required.

Responsibilities

• Provide courteous reception and direction for clients, guests, and vendors; maintain visitor logs and ensure security compliance.
• Support facility management with documentation preparation and implementation.
• Apply standard techniques to solve basic problems.
• Perform basic analyses following established procedures and practices.
• Identify problems, generate alternatives, and provide recommendations within defined processes.
• Support on-site seminars and events; prepare seminar rooms and catering; ensure EHS requirements are met.
• Liaise with caretakers and property management to maintain offices.
• Facilitate safety compliance, plan security meetings, medical checks, and health & safety campaigns.
• Perform administrative tasks to prepare and maintain operations and maintenance plans.

Job description

Role: Facilities Analyst/Office coordinator
Location: Sao Paulo, Brazil
On-Site: Monday through Thursday
Part-Time: Monday through Thursday, 8 hours per day

Role: Facilities Analyst

• Provide courteous reception and ensure proper direction for clients, guests, and vendors; maintain accurate visitor logs and ensure compliance with security protocols.
• Provide support for facility management, including preparation and implementation of relevant documentation.
• Apply standard techniques to provide solutions to basic problems.
• Apply technical knowledge following established procedures and/or standard practices to perform basic analyses.
• Identify problems, generate alternatives and recommendations within defined processes.
• Provide support for on-site seminars and events; check and prepare seminar rooms, organize catering; ensure EHS requirements are met.
• Support service assistants in maintaining offices; liaise with caretaker and property management as necessary.
• Facilitate general safety compliance according to risk assessment and legal standards – plan and carry out security meetings and medical checks; plan and carry out health & safety campaigns.
• Perform administrative tasks to facilitate the preparation and maintenance of operations and maintenance plans.
• Normally receive detailed instructions on routine work.
• Receive, organize, and distribute letters, documents, and packages.
• Must speak Portuguese and English

Role: Facilities Analyst/Office coordinator
Location: Sao Paulo, Brazil
On-Site: Monday through Thursday
Part-Time: Monday through Thursday, 8 hours per day

Role: Facilities Analyst

• Provide courteous reception and ensure proper direction for clients, guests, and vendors; maintain accurate visitor logs and ensure compliance with security protocols.
• Provide support for facility management, including preparation and implementation of relevant documentation.
• Apply standard techniques to provide solutions to basic problems.
• Apply technical knowledge following established procedures and/or standard practices to perform basic analyses.
• Identify problems, generate alternatives and recommendations within defined processes.
• Provide support for on-site seminars and events; check and prepare seminar rooms, organize catering; ensure EHS requirements are met.
• Support service assistants in maintaining offices; liaise with caretaker and property management as necessary.
• Facilitate general safety compliance according to risk assessment and legal standards – plan and carry out security meetings and medical checks; plan and carry out health & safety campaigns.
• Perform administrative tasks to facilitate the preparation and maintenance of operations and maintenance plans.
• Normally receive detailed instructions on routine work.
• Receive, organize, and distribute letters, documents, and packages.
• Must speak Portuguese and English