Administrative Assistant – Payment Processes

Jobtailor; São Paulo; Presencial; BRL 27 900 - 39 060; Tempo integral

Resumo da oferta

Jobtailor is seeking an organized administrative assistant to manage payment requests, maintain records, and ensure compliance with internal processes. The role involves data entry, documentation, and coordinating with various departments to meet deadlines.

Ideal candidates have a high school diploma and experience in administrative tasks, payment flows, or document control, with basic Excel skills and attention to detail.

Qualificações

• High School Diploma required.
• Experience in administrative and operational activities.
• Experience with payment processes, registration, or document control.
• Basic to intermediate Excel skills.

Responsabilidades

• Receive, analyze and organize payment requests.
• Complete forms and internal systems to open payment processes.
• Check mandatory documentation and validate compliance with process requirements.
• Request additional information or documents when necessary.
• Forward processes for approval by the responsible areas.
• Monitor the progress of requests and follow up with stakeholders.
• Update tracking controls and spreadsheets. Ensure the organization and filing of documents related to the processes.
• Respond to inquiries and clarify doubts from internal clients about the payment workflow.
• Contribute to meeting the department’s deadlines and procedures.

Conhecimentos

Payment Process

Document Control

Administrative Skills

Operational Skills

Data Analysis

Formação académica

High School Diploma

Ferramentas

Excel

Office Suite

Descrição da oferta de emprego

Responsibilities

• Receive, analyze and organize payment requests.
• Complete forms and internal systems to open payment processes.
• Check mandatory documentation and validate compliance with process requirements.
• Request additional information or documents when necessary.
• Forward processes for approval by the responsible areas.
• Monitor the progress of requests and follow up with stakeholders.
• Update tracking controls and spreadsheets. Ensure the organization and filing of documents related to the processes.
• Respond to inquiries and clarify doubts from internal clients about the payment workflow.
• Contribute to meeting the department’s deadlines and procedures.

Requirements

• High school diploma.
• Experience in administrative and operational activities.
• Experience with payment processes, registration, or document control.
• Basic to intermediate Office package skills, especially Excel.

Hard Skills

• Payment Process
• Document Control
• Administrative Skills
• Operational Skills
• Data Analysis

Soft Skills

• Communication
• Organization
• Attention to Detail
• Problem-Solving

Certifications & Qualifications

• High School Diploma