Office / Executive Secretary

Dividend Gate Capital Group; Manama; On-site; BHD 8,900 - 13,000; Full time

Job summary

Dividend Gate Capital Group is seeking an Office/Executive Secretary to provide high-level administrative support to senior management in our Manama offices.

You will manage calls, calendars, travel and meetings, coordinate document control, and ensure smooth day-to-day operations while maintaining confidentiality and professionalism.

Qualifications

• Minimum 3 years of relevant secretarial or executive support experience.
• Excellent command of English; Arabic is an advantage.
• Strong proficiency in Microsoft Office and document handling.
• Outstanding organizational and time-management skills.
• Excellent professional communication and interpersonal abilities.
• Ability to multitask and work in a fast-paced environment.
• High level of confidentiality and discretion.

Responsibilities

• Manage calls, visitors, correspondence, filing, and document control.
• Coordinate meetings, appointments, and calendars.
• Arrange flights, hotels, transportation, and travel requirements.
• Support meeting preparation and hospitality arrangements for management and guests.
• Assist with petty cash and general administrative tasks.
• Monitor office and pantry supplies and coordinate replenishment when required.
• Maintain organized records and confidential documents.
• Provide administrative support to management and other departments when required.

Skills

English proficiency

Organization skills

Time management

Interpersonal skills

Multitasking

Communication skills

Confidentiality

Tools

Microsoft Office

Job description

Office/Executive Secretary

About the Role

The Office/Executive Secretary will provide administrative and secretarial support to senior management while ensuring the smooth day-to-day running of the office.

Key Responsibilities

• Manage calls, visitors, correspondence, filing, and document control.
• Coordinate meetings, appointments, and calendars.
• Arrange flights, hotels, transportation, and travel requirements.
• Support meeting preparation and hospitality arrangements for management and guests.
• Assist with petty cash and general administrative tasks.
• Monitor office and pantry supplies and coordinate replenishment when required.
• Maintain organized records and confidential documents.
• Provide administrative support to management and other departments when required.

Requirements

• Minimum 3 year of relevant experience in secretarial, administrative, or executive support roles.
• Excellent command of English; Arabic is an advantage.
• Strong proficiency in Microsoft Office.
• Excellent organizational and time-management skills.
• Strong professional communication and interpersonal skills.
• Ability to multitask and work effectively in a fast-paced environment.
• High level of confidentiality and attention to detail.