Junior Coordinator - School of Nursing & Midwifery

RCSI Medical University of Bahrain; Busaiteen; On-site; BHD 12,000 - 18,000; Full time

Job summary

RCSI Medical University of Bahrain in Bahrain collaborates with the School of Nursing & Midwifery to appoint an organised Administrative Coordinator. You will provide administrative support to the Head, coordinate meetings, take minutes, and ensure timely dissemination of agendas.

You will also liaise with the finance team for Purchase Orders, invoices, and expenses, while supporting students with communications, timetabling, and document management relevant to modules, SOPs and quality

Qualifications

• Proficient in Excel and Microsoft Office Suite; able to manage multiple tasks efficiently.
• Experience handling databases and preparing business reports with attention to detail.
• Excellent communication skills and ability to liaise with internal and external stakeholders.
• Discretion with confidential information and strong data protection awareness.

Responsibilities

• Provide administrative support to the Head of School of Nursing & Midwifery.
• Organise meetings, take minutes, and disseminate agendas.
• Liaise with finance for Purchase Orders, invoices, and submitting expenses.
• Support the school with student communications, timetabling, and related tasks.
• Manage programme-related documents (Module Descriptors, Guidelines, SOPs).
• Coordinate with Admissions for new student intake and interview scheduling.
• Prepare and coordinate orientation programmes for new cohorts.
• Assist with quality assurance reviews and teaching session logistics.
• Record keeping, data reporting, and general coordination support.

Skills

Excel

MS Office

Databases

Report drafting

Communication

Confidentiality

Tools

Microsoft Office suite

Database software

Job description

Main Responsibilities:

• Provide administrative support to the Head of School of Nursing & Midwifery.
• Support and organise meetings, including taking minutes and disseminating agendas for the School of Nursing & Midwifery.
• Liaise with the finance department for raising Purchase Orders, addressing invoices, and submitting expenses for the Head of School.
• Provide support to the school including communication with students, timetabling and more.
• Manage programme-related documents such as Module Descriptors, Module Guidelines, SOPs, ensuring they are up to date.
• Liaison with Faculty and Academic Operations for Exams.
• Coordinate with the Admissions team regarding new student intake, scheduling interviews, and guiding students on required documentation.
• Co-ordinate with relevant departments for the development of the Orientation Programme for new student cohorts.
• Work with the Year Director to prepare internal and external quality assurance programme reviews.
• Book rooms and facilities for teaching sessions.
• Support students regarding ICT, Library and VLE access issues.
• Provide support for programme-related issues and queries from students.
• Record keeping, analysis, reporting, and other programme coordination support as required.
• Arrange transportation and order stationery as required.
• Represent the best interest of RCSI and ensure adherence to all RCSI policies and procedures.

Requirements

Personal Specification:

• Proficient in using Excel spreadsheets and all Microsoft Office programs.
• Experience working with databases and managing complex and multiple tasks.
• Competent in business report drafting, attentive to detail, organised, and time-efficient.
• Flexible and empathetic to the needs of part‑time postgraduate students working full‑time in nursing practice.
• Excellent communicator, able to liaise and work with various internal and external stakeholders.
• Appreciate the importance of confidentiality, data protection, and intellectual property.
• Able to work independently and use initiative.