Careers Specialist

RCSI Bahrain; Manama; On-site; BHD 6,000 - 10,000; Full time

Job summary

RCSI Bahrain is seeking a proactive Careers Operations Coordinator to support the Careers Lead in coordinating day-to-day activities, planning events, managing databases, and producing reports in a dynamic academic environment.

You will handle inquiries, organise talks and travel arrangements, maintain the Zoho database, and help with materials for career guidance, ensuring high standards and effective student engagement.

Qualifications

• Bachelor’s degree holders preferred.
• Experience in academic/student-facing settings is desirable.
• IT and CRM skills are preferable.
• Strong organisational skills and attention to detail.
• Ability to adapt to a busy environment and meet deadlines.
• Excellent written and verbal communication.
• Intercultural competence and teamwork.

Responsibilities

• Coordinate day-to-day operations under the Careers Lead.
• Plan and schedule activities, programs and speakers.
• Monitor inboxes and respond to inquiries.
• Provide career information to students and graduates.
• Maintain projects and programmes directed by the Career Lead.
• Prepare letters, forms and documents as requested.
• Organise career events and travel arrangements.
• Produce periodic reports and analyses for senior management.
• Maintain the Zoho Database and update student details.
• Review and update Careers Guidance page on the VLE.
• Publish print and e-materials for career services resources.

Skills

Planning

Scheduling

CRM skills

MS Office

Communication

Intercultural skills

Team player

Education

Bachelor's degree

Tools

Zoho CRM

Job description

Objective To support the Careers lead in coordinating day-to-day operations planning activities providing information managing projects producing reports maintaining databases organizing events and facilitating careers guidance for students and graduates in a dynamic academic environment while upholding high standards

Key responsibilities

• Supporting the Careers Lead with the coordination of day-to-day operations
• Supporting the planning and scheduling of activities programs and speakers
• Monitor inboxes and respond to enquiries accurately and promptly
• Providing career information and assistance to students and graduates
• Managing projects and programmes directed by the Career Lead
• Presenting to students on postgraduate options
• Liaising with the Career Lead to organise gatherings talks and events
• Supporting the Career Lead in the production of periodic reports and analysis for senior management
• Maintaining the Zoho Database and updating student details as required
• Preparing letters forms and documents as requested
• Coordinate the administrative aspects of training applications
• Regularly reviewing and updating the Careers Guidance page on the VLE with the most relevant information
• Preparing print and e-materials to publicize Career services resources and speaker programs
• Organizing filing and displaying printed career guidance materials
• Using a variety of software packages such as Microsoft Word Outlook PowerPoint Excel etc to produce correspondence and documents and maintain presentations records and spreadsheets
• Booking rooms and conference facilities for career events
• Liaising with colleagues students and alumni to book travel and accommodation for career events
• Undergoing programmes of training and development as required
• Always representing the best interests of the Department amp RCSI Bahrain
• Performing miscellaneous job-related duties as assigned

Requirements

Key Requirements/Competencies:

• Highly motivated individual with a bacheloru2019s degree.
• Previous experience working within an academic/student facing setting is desirable
• IT and Customer Relationship Management skills are preferable
• Strong organisational skills with the ability to focus on and produce results
• An ability to adapt to the needs of a busy and changing environment, act decisively and prioritise several initiatives to meet deadlines
• Intercultural competence - ability to interact both effectively and in a way that is acceptable to others of different cultural backgrounds
• A team player with strong organisational skills
• A strong focus on ensuring the delivery of high standards, with a keen attention to detail
• Excellent written & verbal communication skills are essential
• Demonstrate an effective communication style appropriate to audience and situation
• Proficiency in computer skills including MS Office suite
• Flexibility to work irregular hours as required