Junior Coordinator - School of Nursing & Midwifery

RCSI Medical University of Bahrain; Bahrain; On-site; BHD 6,000 - 12,000; Full time

Job summary

RCSI Medical University of Bahrain is seeking an Administrative Coordinator to support the Head of School of Nursing & Midwifery. You will organize meetings, take minutes, and liaise with multiple departments to ensure smooth operations across all school activities.

Responsibilities include timetable management, document control (Module Descriptors, SOPs), admissions coordination, exam logistics, and student ICT/Library/VLE support, while upholding confidentiality and university policies.

Qualifications

• Proficient in Excel and all Microsoft Office programs.
• Experience with databases and handling multiple tasks.
• Strong report drafting skills with attention to detail, organized and efficient.
• Flexible and empathetic to part-time postgraduate students working full-time in nursing practice.

Responsibilities

• Provide administrative support to the Head of School of Nursing & Midwifery.
• Organise meetings, take minutes, and disseminate agendas for the School.
• Liaise with Finance to raise Purchase Orders, handle invoices, and submit expenses.
• Support the school with communications to students, timetabling, and more.
• Manage programme documents (Module Descriptors, Guidelines, SOPs) and keep them up to date.
• Coordinate with Faculty and Academic Operations for Exams.
• Work with Admissions on new student intake, interviews, and required docs.
• Develop Orientation Programme with relevant departments for new cohorts.
• Assist Year Director with internal and external quality assurance reviews.
• Book rooms and facilities for teaching sessions.
• Support students with ICT, Library and VLE access issues.
• Record keeping, reporting, and other coordination tasks as required.
• Arrange transportation and order stationery as needed.
• Represent RCSI interests and ensure policy adherence.

Skills

Excel

MS Office

Database management

Communication

Time management

Tools

Databases

Job description

Main Responsibilities

• - Provide administrative support to the Head of School of Nursing & Midwifery.
• - Support and organise meetings, including taking minutes and disseminating agendas for the School of Nursing & Midwifery.
• - Liaise with the finance department for raising Purchase Orders, addressing invoices, and submitting expenses for the Head of School.
• - Provide support to the school including communication with students, timetabling and more.
• - Manage programme-related documents such as Module Descriptors, Module Guidelines, SOPs, ensuring they are up to date.
• - Liaison with Faculty and Academic Operations for Exams.
• - Coordinate with the Admissions team regarding new student intake, scheduling interviews, and guiding students on required documentation.
• - Co-ordinate with relevant departments for the development of the Orientation Programme for new student cohorts.
• - Work with the Year Director to prepare internal and external quality assurance programme reviews.
• - Book rooms and facilities for teaching sessions.
• - Support students regarding ICT, Library and VLE access issues.
• - Provide support for programme-related issues and queries from students.
• - Record keeping, analysis, reporting, and other programme coordination support as required.
• - Arrange transportation and order stationery as required.
• - Represent the best interest of RCSI and ensure adherence to all RCSI policies and procedures.

Requirements

Personal Specification

• - Proficient in using Excel spreadsheets and all Microsoft Office programs.
• - Experience working with databases and managing complex and multiple tasks.
• - Competent in business report drafting, attentive to detail, organised, and time-efficient.
• - Flexible and empathetic to the needs of part-time postgraduate students working full-time in nursing practice.
• - Excellent communicator, able to liaise and work with various internal and external stakeholders.
• - Appreciate the importance of confidentiality, data protection, and intellectual property.
• - Able to work independently and use initiative.