Careers Specialist

RCSI Medical University of Bahrain; Busaiteen; On-site; BHD 12,000 - 18,000; Full time

Job summary

RCSI Medical University of Bahrain is seeking a proactive Careers Support Officer to help coordinate daily operations, plan activities and speakers, and provide information and guidance to students and graduates within a dynamic academic environment.

You will manage projects, maintain databases, prepare reports, and assist with events, travel arrangements, and communications while upholding high professional standards.

Qualifications

• Bachelor's degree required.
• Experience in an academic/student-facing setting preferred.
• Proficiency with MS Office Suite (Word, Excel, PowerPoint).
• Strong organisational and time-management skills required.
• Excellent written and verbal communication abilities; attention to detail.

Responsibilities

• Coordinate day-to-day operations with the Careers Lead.
• Plan activities, programs and speakers; schedule events.
• Monitor inboxes and respond to inquiries promptly and accurately.
• Provide career information and guidance to students and graduates.
• Maintain databases and prepare reports for senior management.
• Organize and promote career events and materials.

Skills

IT skills

CRM skills

Organisational skills

Communication skills

Intercultural competence

Education

Bachelor's degree

Tools

MS Office

Job description

Objective: To support the Careers lead in coordinating day-to-day operations, planning activities, providing information, managing projects, producing reports, maintaining databases, organizing events, and facilitating careers guidance for students and graduates in a dynamic academic environment, while upholding high standards.

Key responsibilities

• Supporting the Careers Lead with the coordination of day-to-day operations.
• Supporting the planning and scheduling of activities, programs and speakers.
• Monitor inboxes and respond to enquiries accurately and promptly.
• Providing career information and assistance to students and graduates.
• Managing projects and programmes directed by the Career Lead.
• Presenting to students on postgraduate options.
• Liaising with the Career Lead to organise gatherings, talks and events.
• Supporting the Career Lead in the production of periodic reports and analysis for senior management.
• Maintaining the Zoho Database and updating student details as required.
• Preparing letters, forms and documents as requested.
• Coordinate the administrative aspects of training applications
• Regularly reviewing and updating the Careers Guidance page on the VLE with the most relevant information.
• Preparing print and e-materials to publicize Career services, resources and speaker programs.
• Organizing, filing, and displaying printed career guidance materials.
• Using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, etc., to produce correspondence and documents, and maintain presentations, records and spreadsheets.
• Booking rooms and conference facilities for career events.
• Liaising with colleagues, students and alumni to book travel and accommodation for career events.
• Undergoing programmes of training and development as required.
• Always representing the best interests of the Department & RCSI Bahrain.
• Performing miscellaneous job-related duties as assigned.

Requirements

Key Requirements/Competencies

• Highly motivated individual with a bachelor’s degree.
• Previous experience working within an academic/student facing setting is desirable
• IT and Customer Relationship Management skills are preferable
• Strong organisational skills with the ability to focus on and produce results
• An ability to adapt to the needs of a busy and changing environment, act decisively and prioritise several initiatives to meet deadlines
• Intercultural competence - ability to interact both effectively and in a way that is acceptable to others of different cultural backgrounds
• A team player with strong organisational skills
• A strong focus on ensuring the delivery of high standards, with a keen attention to detail
• Excellent written & verbal communication skills are essential
• Demonstrate an effective communication style appropriate to audience and situation
• Proficiency in computer skills including MS Office suite
• Flexibility to work irregular hours as required