Executive Secretary – Personal Assistant

Maseera; Manama; Vor Ort; BHD 9.000 - 15.000; Vollzeit

Zusammenfassung

Maseera is seeking an Executive Secretary – Personal Assistant to manage the director's diary, coordinate meetings, travel plans and visa processing. The role involves handling confidential documents, coordinating with ministries, vendors and clients, and supporting directors in administrative tasks and correspondence.

Responsibilities include drafting letters, minutes, agendas, organizing events, and ensuring proper documentation and filing.

Qualifikationen

• Secretarial or administrative experience preferred.
• Excellent organizational and diary management skills.
• Strong communication and coordination abilities.

Aufgaben

• Maintain executive diary for in-house meetings, external meetings and travel schedules.
• Arrange boarding lodging, visa processing, tickets and travel plans.
• Meet and greet visitors with proper protocol for directors.

Kenntnisse

Travel arrangement

Online booking

Hotel booking

Visas

Jobbeschreibung

Executive Secretary – Personal Assistant

Job Summary

• To maintain executive diary for their in-house meetings, external meetings & travel schedules
• Boarding lodging arrangements including visa processing, ticketing and proper travel plans
• To follow proper protocol for the visitors, clients, vendors and the directors
• To support and assist Directors for secretarial, administrative tasks and business correspondence
• Correspondence with in the ministries, vendors and clients
• Draft letters, memos, reports, minutes of meetings, meeting agendas and presentations
• Maintain high level of confidentiality on sensitive matters and of confidential documents
• To process all expense claims, receipt vouchers and deposit slips (if required)
• Proper documentation and filing of all correspondence in e-filing and hard copies
• Organizing and arranging Directors all kind of events
• Meeting and greeting visitors in all levels of seniority
• Organizing Dairies and Making appointments
• Skills Travel Arrangement, online booking, Hotel booking, and Visas