Secretary

Al Shoala Recruitment Services; Manama; On-site; BHD 7,200 - 11,000; Full time

Job summary

Al Shoala Recruitment Services in Bahrain seeks a capable Administrative Assistant to handle calls, emails, and client inquiries while organizing and maintaining property documents and records. You will assist with listings, schedule appointments and viewings, and coordinate with clients, landlords, tenants, and agents.

Strong English, attention to detail, and MS Office proficiency are essential for success in this role.

Qualifications

• Experience in secretarial or administrative roles is advantageous.
• Strong written and spoken English.
• Proficient with Microsoft Office (Word, Excel, Outlook).
• Excellent communication and organizational abilities.
• Attention to detail and ability to multitask.

Responsibilities

• Handle incoming calls, emails, and client inquiries.
• Prepare, organize, and maintain property documents, contracts, and office records.
• Assist with property listings and update information.
• Schedule appointments, meetings, and property viewings.
• Coordinate with clients, landlords, tenants, and real estate agents.
• Prepare letters, reports, and other administrative documents.
• Perform data entry and maintain accurate records.
• Assist with rental agreements and lease renewals.
• Handle confidential documents and client information professionally.
• Perform other administrative duties assigned by management.

Skills

MS Office proficiency

English communication

Organizational skills

Multitasking

Data entry

Tools

Microsoft Office Suite

Job description

Job Description

• Handle incoming calls, emails, and client inquiries.
• Prepare, organize, and maintain property documents, contracts, agreements, and office records.
• Assist with property listings and update property information.
• Schedule appointments, meetings, and property viewings.
• Coordinate with clients, landlords, tenants, and real estate agents.
• Prepare letters, reports, and other administrative documents.
• Perform data entry, filing, and maintain accurate records.
• Assist with rental agreements, lease renewals, and other property-related administrative tasks.
• Handle confidential documents and client information professionally.
• Perform other administrative duties assigned by management.

Job Specification

• Previous experience in a secretarial or administrative role is an advantage.
• Good written and spoken English.
• Proficient in Microsoft Office (Word, Excel, and Outlook).
• Excellent communication and organizational skills.
• Ability to handle office documents, emails, and administrative tasks.
• Professional attitude and attention to detail.
• Strong attention to detail and ability to multitask.
• Professional attitude and good customer service skills.