Administration Officer

Havelock One; Bahrain; On-site; BHD 9,000 - 13,000; Full time

Job summary

Havelock One in Bahrain is seeking an Administration Officer to handle invoices, data entry, subcontractor payments, and master employee records. You will liaise with Accounts and internal teams to ensure timely processing, accuracy, and compliance across operations.

The role requires 3–5 years in administration, a degree or diploma, strong communication, and multitasking ability. Proficiency in MS Office and Excel; multilingual skills are welcome.

Qualifications

• 3–5 years of experience in administration or a similar role.
• Excellent verbal and written communication skills.
• Customer service oriented with a proactive mindset.
• Ability to speak multiple languages preferred for worker communications.
• Proficient with MS Office, especially Excel, and capable of reporting.
• Strong follow-up and coordination skills and attention to detail.

Responsibilities

• Process invoices promptly and track payments, coordinating with Accounts.
• Process timesheets and ensure subcontractors submit invoices on time; book invoices within timelines.
• Create and maintain master records for workers; gather documents and compliance data.
• Monitor subcontractor camp requirements and manpower deployment; coordinate with teams to resolve issues.
• Assist with manpower inquiries and onboarding/exits; maintain audit-ready records.
• Support day-to-day facilities management, including maintenance and waste management; assist with audits.

Skills

Administration experience

Communication skills

Multilingual communication

Time management

Follow-up & coordination

Education

Degree or Diploma in Administration

Tools

MS Office

Excel

Google Docs

Job description

Dutiesand responsibilities

Invoicesand Data Entry

• Processinvoices on timely manner
• Track payments and follow-up with Accounts asrequired.

SubcontractorsManagement

• Process timesheets on time to insure timely payment to subcontractors
• Follow up withsubcontractors to submit their invoice on time
• Bookinginvoices within timeline to ensure proper month closing.

Emp master creation and update

• Follow up and obtain requireddocuments, worker details, and compliance records in a timely manner.
• Maintain updated recordsfor each worker in the system
• Monitor subcontractor camprequirements and manpower deployment.
• Coordinate with internalteams and subcontractors to resolve operational concerns, audit requirements,and corrective actions.
• Maintain accurate recordsof subcontractor communication, approvals, attendance, and related follow-upactions.

Others

• Support withmanpower inquiries and onboarding & Exist process
• Maintainrecords as needed for Audit requirement

FacilitiesManagement

Support as and when required (will be fixedand explained in detail during the probation period)

• day-to-day operations of company facilities and premises.
• Coordinate maintenance activities
• waste management activities
• Coordinate internal and external audits

• 3 – 5 years’ experience
• Degree / Diploma in Administration or similar field
• Good verbal and written communication skills
• Customer service oriented
• Ability to speak in multiple languages for communicating withworkers would be preferred.

• Good knowledge of MSOffice, Excel trackers, and reporting.
• Ability to handle multipletasks and priorities.
• Strong follow-up andcoordination skills.

Reporting Lines

The AdministrationOfficer will report to the Lead – Facilities management.

Required assessmentfor the below skills through online tests:

• Language Proficiency Test:to check grammar, vocabulary, and spelling.
• Reading ComprehensionTest: To measure how well the candidate understands written work emails orreports.
• Business CommunicationTest: To test ability to write professional business letters and messages.

Computer Skills Tests

• Software Proficiency Test: To checkability to use specific programs like Microsoft Word, Excel, or Google Docs.Power Point and creating Presentations.
• Typing Test: Check speed andaccuracy when typing on a keyboard.