Administration Officer

Havelock One Interiors; Askar; On-site; BHD 18,000 - 30,000; Full time

Job summary

Havelock One Interiors is seeking an Administration Officer to support the Facilities Management team. You will handle invoices, data entry, subcontractor coordination, and payroll-related entries to ensure timely payments and accurate records.

The role requires organizational skills, attention to detail, and the ability to manage multiple tasks with strong communication across teams.

Qualifications

• 3–5 years’ experience in administration or facilities support.
• Degree or Diploma in Administration or similar field.
• Good verbal and written communication skills and customer service orientation.

Responsibilities

• Process invoices and data entry for accounts payable.
• Track payments and coordinate with Accounts to ensure timely settlements.

Skills

MS Office

Excel trackers

Reporting

Communication skills

Multilingual communication

Task prioritization

Coordination skills

Education

Degree / Diploma in Administration

Tools

Microsoft Word

PowerPoint

Google Docs

Job description

Role Summary

The Administration Officer is responsible for supporting administration tasks of Facilities Management team including workers' accommodation, housekeeping, canteen services, subcontractor operations, and any other relevant tasks may arise

Role Summary

The Administration Officer is responsible for supporting administration tasks of Facilities Management team including workers' accommodation, housekeeping, canteen services, subcontractor operations, and any other relevant tasks may arise

Duties And Responsibilities

Invoices and Data Entry

• Process invoices on timely manner
• Track payments and follow-up with Accounts as required.

Subcontractors Management

Payroll entries

• Process time sheets on time to insure timely payment to subcontractors
• Follow up with subcontractors to submit their invoice on time
• Booking invoices within timeline to ensure proper month closing.

Emp master creation and update

• Follow up and obtain required documents, worker details, and compliance records in a timely manner.
• Maintain updated records for each worker in the system
• Monitor subcontractor camp requirements and manpower deployment.
• Coordinate with internal teams and subcontractors to resolve operational concerns, audit requirements, and corrective actions.
• Maintain accurate records of subcontractor communication, approvals, attendance, and related follow-up actions.

Others

• Support with manpower inquiries and onboarding & Exist process
• Maintain records as needed for Audit requirement

Facilities Management

Support as and when required (will be fixed and explained in detail during the probation period)

• day-to-day operations of company facilities and premises.
• Coordinate maintenance activities
• waste management activities
• Coordinate internal and external auditsWorkers’ Accommodation
• Housekeeping

Personal qualities

• 3 – 5 years’ experience
• Degree / Diploma in Administration or similar field
• Good verbal and written communication skills
• Customer service oriented
• Ability to speak in multiple languages for communicating with workers would be preferred.
• Good knowledge of MS Office, Excel trackers, and reporting.
• Ability to handle multiple tasks and priorities.
• Strong follow-up and coordination skills.

Reporting Lines

The Administration Officer will report to the Lead – Facilities management.

Required Assessment For The Below Skills Through Online Tests

• Language Proficiency Test: to check grammar, vocabulary, and spelling.
• Reading Comprehension Test: To measure how well the candidate understands written work emails or reports.
• Business Communication Test: To test ability to write professional business letters and messages.

Computer Skills Tests

• Software Proficiency Test: To check ability to use specific programs like Microsoft Word, Excel, or Google Docs. Power Point and creating Presentations.
• Typing Test: Check speed and accuracy when typing on a keyboard.