Temporary Executive Assistant - part time | Woluwe

Arcadius bv; Sint-Lambrechts-Woluwe; Hybrid; EUR 20,000 - 29,000; Part time

Benefits offered by this job

Competitive salary

Job summary

Arcadius bv in Brussels is seeking a proactive Executive Assistant/Office Manager for a hybrid, part-time role based in the Montgomery area. You will own the office operations, manage calendars, coordinate European travel, and support senior management with presentations and meeting materials.

This temporary position runs until at least the end of 2026 (Mon-Fri 8:30-12:30). You will liaise with suppliers and partners, organize internal and external events, and drive office efficiency in a

Qualifications

• Minimum 2 years in EA/office support or similar.

Responsibilities

• Master calendars, meetings, and appointments for senior stakeholders.

Skills

English fluency

French (B2)

Multitasking

Organizational skills

Proactive

Confidentiality

Relationship management

Tools

MS Office

Job description

Our client provides a single, consensual voice for one of Europe's largest and most innovative manufacturing sectors. Representing major, globally recognized brands, they play a crucial role in shaping European policies around sustainability, energy efficiency, and the circular economy. They operate in a stimulating, international environment, passionately advocating for innovations that improve the daily lifestyles of millions while driving a greener future.Are you ready to be the beating heart of a highly respected European association? For one of our clients, based in the vibrant Montgomery area of Brussels, we are looking for a true organizational wizard.

Our client need that special someone to take ownership of their office and be the indispensable right hand to their senior management. In this varied hybrid role, you won't just be doing admin; you'll be running the show. No two days are the same! Here is a sneak peek at what your adventure will look like:

• Master of Schedules: You’ll effortlessly juggle calendars, meetings, and appointments for their senior stakeholders.
• Travel Guru: Coordinating business trips and travel arrangements across Europe like a pro.
• Event Extraordinaire: From cozy internal catch-ups to impactful external events, you make them happen.
• Content Creator: Whipping up sleek presentations, reports, and meeting documents.
• Operations Champion: Ensuring the office runs like a well-oiled machine day in, day out.
• Relationship Builder: Liaising with suppliers, external partners, and service providers with a smile.
• Project Hero: Jumping into ad-hoc projects and supporting the team wherever the magic is needed!

• Jump right in: Our client is looking for someone to start immediately!
• Flexibility: A temporary assignment running until at least end of the year (2026) on a part-time schedule (Monday-Friday 8:30-12:30).
• Location, Location, Location: A beautiful office conveniently located in the easily accessible Montgomery area of Brussels.
• Empowerment: A role packed with diverse responsibilities and the autonomy to truly make it your own.
• Great Perks: A highly competitive salary package that perfectly aligns with your experience and talent.

• You have at least 2 years of experience under your belt as an Executive Assistant, Office Manager, or in a similar administrative role.
• You speak and write English flawlessly (it’s the daily working language!), and your French is solid (at least B2 level).
• You are a natural multitasker with top-notch organizational skills.
• "Proactive" is your middle name; you spot solutions before anyone else even sees the problems.
• You have an eagle eye for detail and know exactly how to handle confidential information.
• MS Office (Word, Excel, PowerPoint, Outlook) has absolutely no secrets from you.
• You thrive in an international, multicultural melting pot!

Our client provides a single, consensual voice for one of Europe's largest and most innovative manufacturing sectors. Representing major, globally recognized brands, they play a crucial role in shaping European policies around sustainability, energy efficiency, and the circular economy. They operate in a stimulating, international environment, passionately advocating for innovations that improve the daily lifestyles of millions while driving a greener future.