Strategic Legal Administrative Assistant (Confidential Ops)

Michael Page; Brussel; On-site; EUR 36,000 - 48,000; Full time

Job summary

Michael Page is seeking an experienced Management Assistant for a leading international law firm in Brussels to provide high-level administrative and organisational support to a team of lawyers.

The role involves calendar management, travel arrangements, client onboarding, billing support, drafting and filing documents, and coordinating with internal and external stakeholders while maintaining confidentiality.

Responsibilities

• Managing complex calendars and coordinating meetings.
• Organising domestic and international travel arrangements.
• Assisting with client onboarding and matter opening processes.
• Supporting billing and expense management activities.
• Drafting, proofreading, formatting and finalising legal documents and correspondence.
• Managing document filing and record-keeping systems.
• Handling incoming calls, emails, and correspondence professionally.
• Coordinating meeting rooms and related services, including catering and IT support.
• Liaising with internal departments and external stakeholders.
• Ensuring a high level of confidentiality and professionalism at all times.
• Providing general administrative support and assisting with ad hoc projects.

Job description

Michael Page is seeking an experienced Management Assistant for a leading international law firm in Brussels to provide high-level administrative and organisational support to a team of lawyers.

The role involves calendar management, travel arrangements, client onboarding, billing support, drafting and filing documents, and coordinating with internal and external stakeholders while maintaining confidentiality.