Senior Executive Assistant & Business Support (Part-Time)

Fujitsu; Brussel Hoofdstad; Hybrid; EUR 28,000 - 42,000; Part time

Job summary

Fujitsu in Brussels is seeking a flexible Personal Assistant / Business Support Coordinator for a 50-60% FTE freelance engagement. You will manage the executive's diary, prepare meetings, track actions and coordinate with internal and client stakeholders to keep priorities clear.

The role emphasizes proactive, structured support in a hybrid, international environment, with responsibilities spanning recruitment administration, travel planning and generic business operations.

Qualifications

• Previous experience as a Personal Assistant, Executive Assistant, Business Support Coordinator, Office Manager or similar role.
• Strong calendar and meeting-management skills.
• Excellent organisational and follow-up capabilities.
• Professional written and verbal communication.
• Ability to work with senior internal and external stakeholders.
• Strong attention to detail and ability to handle confidential information.
• Ability to prioritise across multiple simultaneous activities.
• Comfortable working in a hybrid and international environment.
• Professional proficiency in English.

Responsibilities

• Manage a complex calendar with diary and conflicts.
• Coordinate meetings from invitation to follow-up and ensure objectives and materials are set.
• Prepare concise meeting packs and agendas; ensure clear ownership of next steps.
• Track actions, decisions, deadlines and dependencies; provide regular summaries.
• Coordinate with colleagues, clients, partners and senior stakeholders; apply good judgement on independent vs executive-handled matters.
• Support recruitment and onboarding activities; maintain overview of candidates and next steps.
• Arrange travel, events and related logistics for client visits and leadership sessions.
• Draft professional correspondence, invitations and briefing documents; maintain templates.
• Coordinate with finance, HR, IT and facilities for administrative tasks.

Skills

Calendar management

Meeting management

Organisational skills

Communication

Stakeholder management

Confidentiality

Prioritisation

Proactivity

English proficiency

Tools

Microsoft Outlook

Microsoft Teams

Microsoft Word

PowerPoint

Excel

Job description

Fujitsu in Brussels is seeking a flexible Personal Assistant / Business Support Coordinator for a 50-60% FTE freelance engagement. You will manage the executive's diary, prepare meetings, track actions and coordinate with internal and client stakeholders to keep priorities clear.

The role emphasizes proactive, structured support in a hybrid, international environment, with responsibilities spanning recruitment administration, travel planning and generic business operations.