Reception & Admin Specialist at Global Law Firm

Michael Page (Belgium); Belgique; Remote; EUR 28,000 - 34,000; Full time

Job summary

Michael Page Belgium is seeking a polished Receptionist for a prestigious international law firm. You will be the first point of contact for visitors and callers, delivering a professional, friendly experience.

You will coordinate meetings, manage mail and supplies, and support document management and invoicing. Fluency in English and French is essential, Dutch a plus; strong MS Office skills are required.

Qualifications

• Excellent communication skills with a strong service-oriented mindset.
• Proactive, reliable and solution-oriented.
• Ability to multitask and remain organised in a fast-paced environment.
• Good knowledge of Microsoft Office (Outlook, Word and Excel).
• Excellent spoken and written English and French; Dutch is a plus.

Responsibilities

• Manage the reception area and ensure a professional and welcoming experience for visitors.
• Answer and direct incoming phone calls.
• Coordinate meeting rooms, including scheduling, room setup, and catering arrangements.
• Oversee office supplies and maintain stock levels.
• Handle incoming and outgoing mail, and deliveries.
• Provide administrative support for document management, invoicing, and office-related processes.
• Support the wider office team with ad hoc administrative tasks and projects.

Skills

Excellent communication

Proactive attitude

Multitasking

Customer service mindset

Tools

Microsoft Office

Job description

Michael Page Belgium is seeking a polished Receptionist for a prestigious international law firm. You will be the first point of contact for visitors and callers, delivering a professional, friendly experience.

You will coordinate meetings, manage mail and supplies, and support document management and invoicing. Fluency in English and French is essential, Dutch a plus; strong MS Office skills are required.