Project Officer (M/F/X)

Michael Page International (Belgium); Brussel Hoofdstad; On-site; EUR 33,000 - 45,000; Full time

Job summary

Michael Page International (Belgium) is seeking an Administration Officer in Brussels to support administrative, financial and office management activities. You will join a fast-paced, multicultural organisation at the heart of European affairs.

The role focuses on managing invoices, budgets and reports, onboarding staff, and ensuring efficient operations within a temporary-to-permanent Brussels placement.

Qualifications

• Experience in administration, operations support or office coordination.
• Strong organisational skills with high accuracy and attention to detail.
• Proficient in Microsoft Office, especially Excel.
• Excellent written and spoken English.
• Ability to prioritise workloads and meet deadlines.
• Proactive, reliable and solution-oriented attitude.
• Able to work independently and collaborate with stakeholders.

Responsibilities

• Manage shared mailboxes and day-to-day correspondence.
• Process invoices and maintain supplier and financial records.
• Support payment processing, budget tracking and expense administration.
• Coordinate with external finance partners and documentation.
• Oversee recurring fees, contributions and payments.
• Track contracts, renewals, deadlines and purchasing activities.
• Prepare administrative and financial reports and dashboards.
• Ensure project documentation is complete and up-to-date.
• Assist with audits, compliance reviews and regulatory requirements.
• Coordinate office facilities, suppliers, and service providers.
• Support employee onboarding/offboarding administration.
• Maintain filing systems and contribute to process improvements.
• Provide broader administrative and operational support as needed.

Skills

Organisation

MS Office (Excel)

English communication

Time management

Proactive attitude

Tools

Microsoft Excel

Job description

• Join an international organisation at the heart of European affairs.
• Take ownership of a broad range of responsibilities .

About Our Client

Our client is an international organisation headquartered in Brussels, bringing together members and stakeholders from across Europe. Operating in a fast-paced and multicultural environment, the organisation is seeking an Administration Officer to support its administrative, financial and office management activities and help ensure the efficient running of its operations.

Job Description

As a Project Officer your responsibilities are:

• Manage shared mailboxes and handle day-to-day business correspondence.
• Process invoices and maintain accurate supplier and financial records.
• Support payment processing, budget tracking and expense administration.
• Coordinate with external finance partners and maintain relevant documentation.
• Oversee recurring fees, contributions and other incoming payments.
• Track contracts, renewals, deadlines and purchasing activities.
• Prepare administrative and financial reports, dashboards and internal tracking files.
• Ensure project documentation, agreements and supporting records are complete and up to date.
• Assist with the preparation of documentation for audits, compliance reviews and regulatory requirements.
• Coordinate office facilities, suppliers, equipment and service providers.
• Support employee onboarding and offboarding administration.
• Maintain efficient filing systems and contribute to process improvements.
• Provide broader administrative and operational support as needed.

The Successful Applicant

A successful Project Officer should have:

• Previous experience in administration, operations support, office coordination or a similar role.
• Strong organisational skills with a high level of accuracy and attention to detail.
• Confident user of Microsoft Office applications, including Excel.
• Excellent communication skills in English, both written and verbal.
• Able to prioritise workloads, manage multiple tasks and meet deadlines.
• Proactive, reliable and solution-oriented approach to work.
• Comfortable working independently while collaborating with a range of internal and external stakeholders.

What's on Offer

Our customer offers you:

• A monthly salary ranging from €3000 to €4000.
• A temporary-to-permanent opportunity in the heart of Brussels.