Project Manager Support Officer (PMO)

Securitas Technology Belgium; Machelen; On-site; EUR 36,000 - 48,000; Full time

Job summary

Securitas Technology Belgium is seeking a PMO Support Officer to handle administrative project setup on customer orders and to support the PMO with purchasing and invoicing in collaboration with Finance.

The role requires strong Dutch and French, plus attention to detail and excellent organizational skills. You will coordinate with Sales, Pre-Sales, and Finance to ensure accurate documentation and consistent workflows within the PMO.

Qualifications

• At least 3 years of administrative experience.
• Fluent in Dutch and French; English a plus.
• Highly organized and detail oriented with accuracy and quality.

Responsibilities

• Create and manage projects administratively from customer orders.
• Support PMO with project-related purchasing and invoicing in collaboration with Finance.
• Coordinate with Sales, Pre-Sales and Finance for input and documentation flow.
• Implement guidelines, templates and procedures to ensure smooth information flow.

Skills

Dutch (spoken & written)

French (spoken & written)

English (advantage)

Administrative experience

Attention to detail

Organizational skills

Multitasking

Process compliance

Assertiveness

Job description

We help make your world a safer place. We value integrity, vigilance and helpfulness. At Securitas, we put diversity first. We encourage everyone to apply regardless of your origin, age, gender or cultural and religious background.

Our industry is in constant evolution. Together with colleagues around the world, we stay ahead of changes in technology. Tomorrow's solutions are today's challenges. People and technology are building the next generation of security with us!

Responsibilities and functional roles:

The PM Support Officer is responsible for the administrative creation of projects upon receipt of customer orders, ensuring that all required project documentation is complete and properly maintained. The role provides administrative support to the PMO team for project-related purchasing activities and manages the invoicing of completed projects in collaboration with Finance.

• Creation of projects, including document management, collection of required input from Pre-Sales and Sales, and coordination with Finance.
• Implementation of guidelines, standard procedures, and templates to ensure consistent information flow from Sales to PMO and from PMO to Sales/SMO.
• Ordering of the required equipment and services for Project Managers.
• Preparation and processing of invoices for completed projects.
• Coordination with the Credit Control department regarding the payment status of customer invoices.
• Administrative support to PMO colleagues during periods of high workload or absence.
• Participation in ad hoc projects and initiatives supporting the Finance and Project Management departments.

Position Context:

As part of the PMO team, this role includes a significant amount of project administration and routine operational activities. We are looking for someone who enjoys working in a structured environment, values accuracy and consistency, and takes pride in delivering high-quality administrative support while continuously striving for administrative and operational excellence. The ideal candidate is comfortable with routine-based tasks, follows established procedures diligently, and contributes to the overall efficiency and reliability of the PMO team.

The PMO team is administratively responsible for monitoring a successful project initiation until an excellent project delivery to services. The team will provide full administrative support to the PMs and their projects, in accordance with the project methodology, templates and compliance to audits (VCA, ISO, Bosec, Incert).

This data allows the PM to easily report project status, safety, quality, and customer satisfaction.

The team is also responsible for some full administrative projects and small quotations to direct customers. This includes follow-up of the scope, planning, safety, and quality.

Qualifications:

• Professional proficiency in Dutch and French, both written and spoken, knowledge of English is a plus
• At least 3 years of administrative experience
• Highly organized and detail-oriented, with a strong focus on accuracy and quality
• The ability to manage multiple priorities effectively
• Strictly adheres to established processes and procedures while ensuring administrative compliance.
• Confident and assertive, able to stand their ground and professionally challenge requests that do not align with agreed processes or project requirements.

Additional information:

We help make your world a safer place. We attach great importance to our core values: Integrity, Vigilance, and Helpfulness. At Securitas, we place diversity at the forefront and encourage everyone to apply, regardless of their origin, age, gender, cultural background, or religious beliefs.

Our goal is to make the world a safer place by providing our customers with a wide range of services, including on-site guarding, technology-driven security solutions, and training services.