Project Document Controller | EPC/EPCM Specialist

De Smet S.A. - Engineers and Contractors SA; Corbais; On-site; EUR 35,000 - 52,000; Full time

Job summary

De Smet Engineers & Contractors (DSEC) is seeking a Document Controller to organize, control, distribute and trace project documentation. You will ensure compliance with internal procedures, contractual requirements, and quality standards across engineering, procurement, construction activities.

Reporting to the Project Manager, you will maintain document structures, registers, and KPIs, organize meetings, and provide administrative support to the project team in a fast-paced EPC/EPCM

Qualifications

• Proficient in Microsoft Office applications and SharePoint.
• Experience with Document Management Systems; M-Files is a strong asset.
• Understanding of engineering document review and approval processes.
• Experience in industrial, EPC, or EPCM environments is highly desirable.
• Fluent in French with good professional English.

Responsibilities

• Document Control: administer document management systems and establish project structure.
• Register, index, file, archive project documents with proper coding conventions.
• Distribute documents to clients, suppliers, and subcontractors and track revisions.
• Maintain Master Document Lists, MDLs, and project tracking logs with full traceability.
• Coordinate meetings, issue minutes, and maintain action trackers.
• Support administrative follow-up of purchase orders, contracts, and approvals.

Skills

Multitasking

Strong organizing

Attention to detail

Autonomous and accountable

Customer service mindset

Tools

Microsoft Office

SharePoint

Document Management Systems

M-Files

Job description

De Smet Engineers & Contractors (DSEC) is seeking a Document Controller to organize, control, distribute and trace project documentation. You will ensure compliance with internal procedures, contractual requirements, and quality standards across engineering, procurement, construction activities.

Reporting to the Project Manager, you will maintain document structures, registers, and KPIs, organize meetings, and provide administrative support to the project team in a fast-paced EPC/EPCM